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Executive Assistant

5 months ago

Coimbatore Tamil Nadu, India Hansem Building Systems Pvt Ltd Full time

Job Title: Executive Assistant

Job Summary:
As an Executive Assistant, you will provide high-level administrative support to one or more executives within the organization. You will be responsible for managing the executives' schedules, coordinating meetings, handling confidential information, and ensuring efficient communication within the executive team and with external stakeholders. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to prioritize tasks in a fast-paced environment.

Key Responsibilities:
**Calendar Management**:

- Coordinate and manage executives' calendars, scheduling appointments, meetings, and events.
- Anticipate scheduling conflicts and proactively address them to optimize executives' time.

**Communication**:

- Act as a primary point of contact between executives and internal/external stakeholders.

**Meeting Coordination**:

- Arrange and coordinate meetings, including preparing agendas, collecting and distributing materials, and ensuring all necessary resources are available.
- Attend meetings, take minutes, and follow up on action items.

**Travel Arrangements**:

- Coordinate travel arrangements, including flights, accommodations, and transportation, for executives and occasionally for their team members.

**Documentation and Record Keeping**:

- Maintain and organize confidential documents, files, and records.
- Prepare and edit reports, presentations, and other documents as needed.

**Office Management**:

- Oversee office supplies, equipment, and general administrative tasks to ensure smooth day-to-day operations.
- Handle special projects and other tasks as assigned by executives.

**Problem Solving**:

- Identify and resolve issues that may arise in the course of daily operations, demonstrating resourcefulness and the ability to think critically.

**Confidentiality**:

- Handle sensitive information with the utmost confidentiality and discretion.

Qualifications:

- Proven 3 to 7 years experience as an executive assistant or in a similar role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite and other relevant software.
- Ability to work independently and collaboratively in a team.
- Discretion and the ability to maintain confidentiality.
- Attention to detail and high level of accuracy.
- Bachelor's degree or equivalent experience preferred.

Location: Coimbatore

**Salary**: ₹15,000.00 - ₹30,000.00 per month

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Ability to Commute:

- Coimbatore, Tamil Nadu (required)

Ability to Relocate:

- Coimbatore, Tamil Nadu: Relocate before starting work (required)

Work Location: In person