Personal assistant to Director

1 month ago

ahmedabad, India Zigsaw Full time
Overview: The PersonalAssistant to the Director plays a crucial role in providinghighlevel administrative support to the Director. This position ispivotal in ensuring the Directors efficiency and effectiveness bymanaging a wide range of administrative and executive supporttasks.KeyResponsibilities:
  • Manage and maintainthe Directors calendar including scheduling appointments meetingsand travel arrangements.
  • Screen and prioritizeincoming communications including emails phone calls and othercorrespondence.
  • Coordinate and facilitateinternal and external communications on behalf of theDirector.
  • Prepare and organize meetingsincluding agendas minutes and necessarydocumentation.
  • Handle confidential informationwith discretion and professionalism.
  • Conductresearch and prepare reports as needed by theDirector.
  • Assist in personal tasks such aspersonal appointments and familyrelatedmatters.
  • Manage and coordinate special projectsas assigned by the Director.
  • Oversee and manageadministrative functions including office supplies equipment andfacilities.
  • Proactively identify opportunitiesto improve office processes and implementsolutions.
  • Act as a liaison between theDirector and internal/externalstakeholders.
  • Provide support for personal andprofessional errands and tasks asrequired.
  • Handle travel arrangements includingitineraries accommodations andlogistics.
  • Assist in managing the Directorsprofessional and personal commitments.
  • Handleadhoc administrative and personal tasks asneeded.
RequiredQualifications:
  • Bachelors degree inBusiness Administration Management or relatedfield.
  • Proven work experience as a PersonalAssistant Executive Assistant or similarrole.
  • Excellent organizational and timemanagement skills.
  • Strong written and verbalcommunication abilities.
  • Proficient inMicrosoft Office and other relevantsoftware.
  • High level of discretion andintegrity when handling confidentialinformation.
  • Ability to prioritize and managemultiple tasks simultaneously.
  • Detailorientedand proactive in problemsolving.
  • Understandingof office management and administrativeprocesses.
  • Ability to work effectively underpressure in a fastpacedenvironment.
  • Professional and polished demeanorwith a positive attitude.
  • Flexibility andadaptability to everchanging priorities andneeds.
  • Knowledge of travel coordination andevent planning.
  • Understanding of protocol andetiquette in professional settings.
  • Experiencein managing complex calendars andschedules.

project management,eventplanning,organization,research,communication,administrativesupport,confidentiality,office management,scheduling,travelcoordination

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