Personal Assistant

2 weeks ago

Ahmedabad, India Lyeloon Full time

Position Overview:


We are seeking a highly organised and proactive Personal Assistant to provide comprehensive support to our executive team. The ideal candidate will possess excellent multitasking abilities, strong communication skills, and the ability to work efficiently in a fast-paced environment. This role requires a high level of discretion, attention to detail, and the ability to anticipate the needs of the executive team.


Key Responsibilities:


1) Calendar Management:

  • Manage the executive team's calendars, scheduling appointments, meetings, and events.
  • Coordinate travel arrangements, including flights, accommodations, and transportation.


2) Email and Correspondence:

  • Monitor and prioritise incoming emails, drafting responses and flagging important messages for the executive team's attention.
  • Handle incoming calls, screening and directing inquiries as necessary.


3) Administrative Support:

  • Provide administrative support to the executive team, including organising files, maintaining records, and preparing documents and presentations.
  • Assist with special projects and research tasks as assigned.


4) Meeting Coordination:

  • Prepare meeting agendas, take minutes, and follow up on action items.
  • Coordinate logistics for meetings, including booking conference rooms and arranging catering.


5) Travel Arrangements:

  • Coordinate travel itineraries and logistics, including flights, hotels, and ground transportation.
  • Prepare travel expense reports and reconcile receipts.


6) Task Prioritization:

  • Prioritise tasks and manage competing demands to ensure deadlines are met and objectives are achieved.
  • Anticipate the needs of the executive team and proactively address them.


7) Personal House Management:

  • Oversee personal household tasks such as grocery shopping, meal preparation, and household maintenance.
  • Coordinate appointments and oversee contractors for home repairs and renovations.


8) Standard Operating Procedures (SOPs):

  • Develop and implement Standard Operating Procedures (SOPs) for various tasks and responsibilities.
  • Document processes and workflows to ensure consistency and efficiency in task execution.



Requirements:

  • Bachelor's degree in Business Administration, Communications, or a related field (preferred).
  • Proven experience as a Personal Assistant or in a similar role.
  • Excellent communication and interpersonal skills.
  • Strong organisational skills with the ability to multitask and prioritise tasks effectively.
  • Proficiency in using productivity tools such as Microsoft Office Suite, Google Suite, and calendar management software.
  • Discretion and the ability to handle confidential information with professionalism.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Experience in travel coordination, event planning, personal house management, and SOP development is advantageous.

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