
Travel And Expense
3 weeks ago
Role:-Travel & Expense,
Location:-Gurgaon,
Exp:-1-5 Years,
NP: Immediate to 15 days,
JD:
Roles and responsibilities
- Review Employee expense claim reports for accuracy and appropriate documentation:
- Submitted expenses are in compliance with the respective offices Travel and Expense policy
- Submitted expenses match with the receipts provided
- Proper approval has been obtained for expenses incurred outside of the policy
- Resolve expense claims related queries via effective collaboration with various stakeholders to ensure the highest user satisfaction
- Prepare and distribute the routine report/reminder to local finance offices
- Provide regular updates to local finance for any expense trends, abnormal behaviour, improvement action plan, and audit procedure changes
- Partner and maintain relationships with local finance teams to address travel expense policy and audit questions as they arise
- Maintaining the highest quality standards and ensure no duplicates claims or remibursements are initiated
- Maintain employee and approver data in the system. Prepare periodic reconciliations to ensure data is accurate and up to date
- Follow set processes and highlight when there is a need for change or update
- Adhere to the internal compliance policy and guideline established by the management on their daily operational activities
- Maintain exception logs for the process-related exception as and when they occur for knowledge retention
- Complete ad hoc requests and perform other duties as needed with minimal oversight
- Active participation in the organization-wide projects and initiatives
WHAT YOU'RE GOOD AT
- Ability to prioritize and manage workload
- Excellent analytical and problem-solving skills strong attention to details
- Strong initiative and willingness to take on projects in a proactive manner
- Ability to work in a fast-paced, high-pressure environment; excellent time management skills and ability to meet tight deadlines
- Excellent oral and written communication skills & effective listening skills
- Relationship building, partnering and collaboration
- Committing to improvement through feedback and self-reflection,learning new topics & skills
- Strong customer orientation and flexible to business needs
- Utilizes sound judgment in dealing with work flow and uncertain situations
- Handles situations with confidence, understanding and tact
- Ability to respect all information as personal and confidential
WHAT YOU BRING (EXPERIENCE & QUALIFICATIONS)
- Minimum qualification B.Com with prior experience of working in a global finance operations team
- 2-4 years of relevant experience in travel and expense processing, reporting, query management
- MS Excel, Word proficiency and adaptable to several software applications
- Preferably exposure to ERP systems and T&E Workflow solutions like SAP Concur, Chrome River etc.
- German, French, Spanish, Portuguese, or Italian language reading and writing skills is an added advantage
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