Travel And Expense

4 hours ago

Gurugram, India Internal Full time

Role:-Travel & Expense,

Location:-Gurgaon,

Exp:-1-5 Years,

NP: Immediate to 15 days,

JD:

Roles and responsibilities

  • Review Employee expense claim reports for accuracy and appropriate documentation:
  • Submitted expenses are in compliance with the respective offices Travel and Expense policy
  • Submitted expenses match with the receipts provided
  • Proper approval has been obtained for expenses incurred outside of the policy
  • Resolve expense claims related queries via effective collaboration with various stakeholders to ensure the highest user satisfaction
  • Prepare and distribute the routine report/reminder to local finance offices
  • Provide regular updates to local finance for any expense trends, abnormal behaviour, improvement action plan, and audit procedure changes
  • Partner and maintain relationships with local finance teams to address travel expense policy and audit questions as they arise
  • Maintaining the highest quality standards and ensure no duplicates claims or remibursements are initiated
  • Maintain employee and approver data in the system. Prepare periodic reconciliations to ensure data is accurate and up to date
  • Follow set processes and highlight when there is a need for change or update
  • Adhere to the internal compliance policy and guideline established by the management on their daily operational activities
  • Maintain exception logs for the process-related exception as and when they occur for knowledge retention
  • Complete ad hoc requests and perform other duties as needed with minimal oversight
  • Active participation in the organization-wide projects and initiatives

WHAT YOU'RE GOOD AT

  • Ability to prioritize and manage workload
  • Excellent analytical and problem-solving skills strong attention to details
  • Strong initiative and willingness to take on projects in a proactive manner
  • Ability to work in a fast-paced, high-pressure environment; excellent time management skills and ability to meet tight deadlines
  • Excellent oral and written communication skills & effective listening skills
  • Relationship building, partnering and collaboration
  • Committing to improvement through feedback and self-reflection,learning new topics & skills
  • Strong customer orientation and flexible to business needs
  • Utilizes sound judgment in dealing with work flow and uncertain situations
  • Handles situations with confidence, understanding and tact
  • Ability to respect all information as personal and confidential

WHAT YOU BRING (EXPERIENCE & QUALIFICATIONS)

  • Minimum qualification B.Com with prior experience of working in a global finance operations team
  • 2-4 years of relevant experience in travel and expense processing, reporting, query management
  • MS Excel, Word proficiency and adaptable to several software applications
  • Preferably exposure to ERP systems and T&E Workflow solutions like SAP Concur, Chrome River etc.
  • German, French, Spanish, Portuguese, or Italian language reading and writing skills is an added advantage

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