Associate, Travel and Expense

Job Description

About This Role

Business Unit Overview:

BlackRock Finance and Strategy consists of professionals in disciplines such as Financial Planning & Analysis (FP&A), Treasury, Tax, Financial Controls, Sourcing and Vendor Management, Finance Platform Support, Controllers, Strategy, and Corporate Development. This role sits within the Controllers Group, as part of the wider Travel & Expense (T&E) team in Gurgaon. The Global T&E team has presence in Gurgaon and Budapest.

Purpose/Background

The T&E team is responsible for developing and driving the infrastructure that allows for employee compliance and strategic direction of the firm's Travel and Expense Reimbursement policy. This includes:

- Facilitating reporting of employee non-compliance with policy
- Ensure that all modifications to the Travel and Expense Reimbursement policy are supported by the oversight infrastructure.
- Implement BlackRock's T&E Reimbursement Policy through an automated workflow system and timely reimbursement to employees.

The team conducts training for internal employees and provides reporting to their collaborators to ensure the firm can meet external reporting obligations and provide analysis to internal management.

Key Responsibilities

BAU

- Identify and implement efficiency opportunities in existing workflows, policies, and controls.
- Own and maintain internal controls around travel and expense policies, compliance, and audit readiness.
- Conduct pattern-based spend analysis to detect anomalies, trends, and improvement areas.
- Liaise with key internal stakeholders (HR, Compliance, Business Units) and external partners/vendors (travel management companies, tech providers).
- Collaborate with cross-functional teams to implement AI/technology-driven solutions that improve automation and decision-making
- Oversee the implementation and continuous improvement of BlackRock's T&E Reimbursement Policy through automated workflow systems.
- Monitor and report employee non-compliance with T&E policies, and support remediation efforts.
- Deliver training to internal stakeholders to promote awareness and understanding of T&E policies.
- Provide regular and ad-hoc reporting to internal collaborators and senior management to support external reporting obligations and internal decision-making.
- Preparation of monthly T&E KPI along with commentary.

Project Support

- Assist in the planning, coordination, and execution of various process improvements.
- Collaborate with team members to ensure project timelines are met and objectives are achieved.

Development Value

- This is a globally focused role in a team which is core to the entire Finance process. The role interacts with various teams around the globe.
- This role will provide the candidate with the scope to effect positive change in the control environment by harnessing system capabilities and constantly evaluating processes & procedures to create value for the firm.

Knowledge/Experience

- Master's degree in Finance, Business Administration, or a related field.
- 5-8 years of experience in expense management, finance operations, or project management roles.
- Strong project ownership and ability to deliver initiatives independently.
- Demonstrated experience in implementing tech-based or AI-driven solutions in process automation or expense analysis.
- High proficiency in Excel, PowerPoint; exposure to T&E systems (e.g., Concur, Coupa, Oracle).
- Excellent analytical, communication, and stakeholder management skills
- Ability to work in a fast-paced, matrixed environment and manage multiple priorities.
- Learning mindset and willingness to continuously improve and adapt to new technologies and practices.
- People management experience
- Broader experience for Accounts Payable will be an added advantage

Competencies

- Self-motivated team player with excellent attention to detail.
- Ability to consistently be attentive to detail while meeting critical deadlines and handling multiple tasks simultaneously.
- Ability to flourish in a fast-paced and growing environment and have a strong team ethic.
- Excellent written and verbal communication skills.
- Ability to meet tight time schedules

Our Benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock's hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children's educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment the one we make in our employees. It's why we're dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, family status, gender identity, race, religion, sex, sexual orientation and other protected attributes at law.