Expense Accountant

24 hours ago

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Job Description Key Responsibilities: 1. Expense Management & Employee Advances Keep track of all employee cash advances and their settlement status. Create advance entries in the accounting system and ensure timely reconciliation. Maintain a real-time record of pending, cleared, and overdue advances. 2. Expense Claims & Reimbursements Ensure employee expense claims are submitted and created on time in the system. Cross-check all claims with supporting bills, travel details, and approvals. Approve or reject claims based on company policy and accuracy of submission. Process travel reimbursements and ensure compliance with internal norms. 3. Ground Staff Coordination Collect expense ledgers from field and operations staff on a regular basis. Cross-verify each ledger with supporting documents and trip approvals. Ensure travel and logistics expenses submitted by field teams are valid and processed promptly. 4. Reporting & Compliance Prepare weekly reports on advances, expense claims, and reimbursements for management. Flag anomalies or policy violations immediately for review. Maintain proper digital and physical documentation for audit readiness. Key Skills & Competencies Strong understanding of basic accounting and expense tracking systems. Proficiency in Excel, Google Sheets, and ERP software Excellent coordination and follow-up skills with multi-location teams. High attention to detail, integrity, and a disciplined approach to timelines. Prior experience managing employee reimbursements or advances preferred.

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