Assistant Administration Executive

4 weeks ago

Navi Mumbai, India Venpa Staffing Full time

Job Requisition Overview: Executive Administrative Assistant Tool Modernization & RBSO Support

Position Summary

We are seeking a highly organized and proactive Executive Administrative Assistant to support the Tool Modernization Initiative and provide comprehensive administrative coordination for the Ralliant Business System Office (RBSO). This role is critical to ensuring smooth operations across strategic programs, leadership communications, and team logistics.

Key Responsibilities

Tool Modernization Initiative Support

  • Coordinate logistics for cross-functional meetings, workshops, and pilot deployments.
  • Assist with scheduling, documentation, and follow-ups for steering committee and CoE sessions.
  • Support presentation development and formatting for initiative updates, training materials, and executive briefings.
  • Track action items and ensure timely closure by liaising with stakeholders and project leads.
  • Help maintain initiative documentation, including timelines, milestone tracking, and stakeholder communications.

RBSO Administrative Support

  • Manage calendars, travel arrangements, and expense reporting for RBSO leadership and team members.
  • Organize and support internal events, including quarterly town halls, training sessions, and leadership offsites.
  • Prepare and edit presentations, reports, and communications for the RBSO team.
  • Coordinate miscellaneous project tasks, including vendor interactions, onboarding logistics, and internal communications.
  • Serve as a liaison between RBSO and other departments for scheduling, resource coordination, and follow-ups.

Required Qualifications

  • 3+ years of experience in executive administrative support, preferably in a corporate or technology-driven environment.
  • Strong proficiency in Microsoft 365 tools (Outlook, Teams, PowerPoint, Excel, OneNote).
  • Excellent organizational and time management skills; ability to manage multiple priorities and deadlines.
  • Strong written and verbal communication skills; comfortable interacting with senior leaders and cross-functional teams.
  • Experience supporting large-scale initiatives or transformation programs is a plus.

Preferred Attributes

  • Familiarity with Power Platform (Power Automate, Power BI, Power Apps) or willingness to learn.
  • Experience in event planning, travel coordination, and expense management systems.
  • Ability to work independently and proactively identify areas for support or improvement.
  • High attention to detail and a service-oriented mindset.

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