Assistant Administration Executive

2 days ago

Navi Mumbai, Maharashtra, India Venpa Staffing Full time ₹ 1,50,000 - ₹ 28,00,000 per year

Job Requisition Overview: Executive Administrative Assistant Tool Modernization & RBSO Support

Position Summary

We are seeking a highly organized and proactive Executive Administrative Assistant to support the Tool Modernization Initiative and provide comprehensive administrative coordination for the Ralliant Business System Office (RBSO). This role is critical to ensuring smooth operations across strategic programs, leadership communications, and team logistics.

Key Responsibilities

Tool Modernization Initiative Support

  • Coordinate logistics for cross-functional meetings, workshops, and pilot deployments.
  • Assist with scheduling, documentation, and follow-ups for steering committee and CoE sessions.
  • Support presentation development and formatting for initiative updates, training materials, and executive briefings.
  • Track action items and ensure timely closure by liaising with stakeholders and project leads.
  • Help maintain initiative documentation, including timelines, milestone tracking, and stakeholder communications.

RBSO Administrative Support

  • Manage calendars, travel arrangements, and expense reporting for RBSO leadership and team members.
  • Organize and support internal events, including quarterly town halls, training sessions, and leadership offsites.
  • Prepare and edit presentations, reports, and communications for the RBSO team.
  • Coordinate miscellaneous project tasks, including vendor interactions, onboarding logistics, and internal communications.
  • Serve as a liaison between RBSO and other departments for scheduling, resource coordination, and follow-ups.

Required Qualifications

  • 3+ years of experience in executive administrative support, preferably in a corporate or technology-driven environment.
  • Strong proficiency in Microsoft 365 tools (Outlook, Teams, PowerPoint, Excel, OneNote).
  • Excellent organizational and time management skills; ability to manage multiple priorities and deadlines.
  • Strong written and verbal communication skills; comfortable interacting with senior leaders and cross-functional teams.
  • Experience supporting large-scale initiatives or transformation programs is a plus.

Preferred Attributes

  • Familiarity with Power Platform (Power Automate, Power BI, Power Apps) or willingness to learn.
  • Experience in event planning, travel coordination, and expense management systems.
  • Ability to work independently and proactively identify areas for support or improvement.
  • High attention to detail and a service-oriented mindset.

  • Executive Administrative Assistant

    3 weeks ago

    Navi Mumbai, Maharashtra, India Karman Advertising Full time

    Company Description We suggest you enter details here. Role Description This is a full-time on-site role for an Executive Administrative Assistant at Karman Advertising, located in Navi Mumbai. The Executive Administrative Assistant will be responsible for managing daily administrative tasks, such as maintaining schedules, handling correspondence, and...

  • Executive Administrative Assistant

    3 weeks ago

    Navi Mumbai, Maharashtra, India Karman Advertising Full time

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for an Executive Administrative Assistant at Karman Advertising, located in Navi Mumbai. The Executive Administrative Assistant will be responsible for managing daily administrative tasks, such as maintaining schedules, handling correspondence, and...

  • Administrative Assistant

    7 days ago

    Navi Mumbai, Maharashtra, India beBeeAdministrative Full time ₹ 36,00,000

    Job Summary:Seeking an organized and detail-oriented Administrative Assistant to provide high-level administrative support.About the Role:Execute administrative tasks such as ordering supplies, managing records databases and maintaining inventory of key items.Offer general administrative assistance.Coordinate scheduling meetings, book travel itineraries and...

  • Junior Administrative Assistant

    4 days ago

    Navi Mumbai, Maharashtra, India Labridge Full time ₹ 2,50,000 - ₹ 5,00,000 per year

    Company DescriptionLabridge is the fastest-growing B2B for healthcare, providing standalone diagnostic centers with competitive Blood and RT PCR Sample Processing Rates. The company also offers essential day-to-day logistics, IT, and marketing support. Quality consumables are available at the best prices in the Labridge Market Place.Role DescriptionThis is a...

  • Office Administration Executive

    4 days ago

    Navi Mumbai, Maharashtra, India Karman Advertising Full time ₹ 1,04,000 - ₹ 1,30,878 per year

    This is a full-time on-site role for an Executive Administrative Assistant at Karman Advertising, located in Navi Mumbai. The Executive Administrative Assistant will be responsible for managing daily administrative tasks, such as maintaining schedules, handling correspondence, and organizing meetings. Additionally, the role involves performing a variety of...

  • Executive Assistant

    3 days ago

    Navi Mumbai, Maharashtra, India Specialityvalve Full time US$ 60,000 - US$ 1,20,000 per year

    Company DescriptionSpecialty Valves, established in 2013 and based in Coimbatore, India, is a leading manufacturer of high-quality industrial valves. Known for its strong reputation and extensive expertise, Specialty Valves supplies a wide range of trusted valve products. We specialize in providing customized valve design and production tailored to our...

  • Administrative Assistant

    1 day ago

    Navi Mumbai, Maharashtra, India MEPL Full time

    Job Title: Admin Staff / Administrative Assistant Location: Vashi Navi Mumbai Department - Administration Reports To: Admin Manager / HR Manager / Director Job Purpose: To provide administrative and clerical support to ensure efficient operation of the office, assist management and staff with day-to-day activities, and maintain a professional workplace...

  • Administrative Assistant

    4 days ago

    Mumbai, Maharashtra, India Geosoft-Surtech Full time US$ 40,000 - US$ 80,000 per year

    Company DescriptionGeoSoft-Surtech excels in capturing high-fidelity data with submillimeter precision across varying terrains using advanced technology tools. We translate this data into digital twins through 3D modeling, visualization, and AI-driven interpretation, creating immersive AR/VR experiences and futuristic landscapes. Our solutions promote...

  • Executive Personal Assistant

    3 days ago

    Navi Mumbai, Maharashtra, India Specialityvalve Full time ₹ 1,04,000 - ₹ 1,30,878 per year

    Company DescriptionSpecialty Valves, established in 2013 in Coimbatore, India, is a leading manufacturer of high-quality industrial valves. Known for delivering customized valve designs and production to meet customer needs, Specialty Valves holds a strong reputation and expertise in the industry. With almost 10 years of experience, we offer top-class...

  • Executive Administrative Assistant

    2 days ago

    Mumbai, Maharashtra, India FlexiLoans Full time

    The role in a gist: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to our senior leadership. The ideal candidate will have strong communication skills, excellent time management, and the ability to handle sensitive information with discretion. What you will work on: ...