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Assistant Project Head for Disaster Relief Response

3 months ago

bangalore, India Donatekart Full time

Job Summary:


We are seeking a dynamic and versatile Assistant Project Head for Disaster Relief Management who will play a pivotal role in overseeing and coordinating disaster relief projects.

In addition to managing project activities, the Assistant Project Head will also be responsible for procurement and delivery coordination, particularly during periods of high demand.

This role requires strong leadership skills, project management expertise, and the ability to handle procurement and logistics effectively.


Key Responsibilities:


Disaster Relief Project Management:


  • Collaborate with the Project Head to develop project plans, set objectives, and allocate resources effectively.
  • Supervise project activities, ensuring adherence to timelines, budgets, and quality standards.
  • Coordinate with internal teams, external partners, and stakeholders to streamline project implementation and resolve issues as they arise.
  • Monitor project progress, identify risks, and implement mitigation strategies to ensure successful project outcomes.
  • Prepare regular progress reports and updates for management and stakeholders.


Procurement and Supply Chain Management:


  • Oversee procurement activities, including sourcing suppliers, obtaining quotes, and negotiating contracts for goods and services needed for disaster relief efforts.
  • Manage the procurement process from requisition to delivery, ensuring timely acquisition and cost-effective purchasing decisions.
  • Work closely with vendors to expedite orders, track deliveries, and resolve any issues related to product quality or availability.
  • Maintain accurate records of procurement transactions, contracts, and inventory levels.
  • Implement inventory management systems and procedures to optimize stock levels and minimize wastage.


Delivery Coordination:


  • Coordinate the delivery of relief materials to disaster-affected areas, ensuring timely and efficient distribution.
  • Liaise with logistics providers, transportation companies, and volunteers to organize delivery schedules and routes.
  • Monitor delivery progress, track shipments, and address any logistical challenges or delays as they arise.
  • Ensure compliance with safety regulations and proper handling of sensitive or perishable goods during transit.


Team Leadership and Development:


  • Supervise and mentor project team members, providing guidance, support, and feedback to ensure high performance and professional development.
  • Foster a collaborative, inclusive work environment promoting teamwork, creativity, and innovation.
  • Lead by example and demonstrate a solid commitment to the organization's mission and values.


Qualifications and Skills:


  • Bachelor's degree in project management, supply chain management, logistics, or a related field.
  • Minimum of 6 years of experience in project management, disaster relief, procurement, or logistics, with proven leadership capabilities.
  • Strong organizational and multitasking skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent communication, negotiation, and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
  • Proficiency in project management software, procurement tools, and inventory management systems.
  • Knowledge of disaster relief operations, humanitarian principles, and relevant regulations and guidelines.
  • Ability to work effectively under pressure in a fast-paced and dynamic environment.
  • Flexibility and adaptability to changing circumstances and willingness to work extended hours or weekends when required.
  • Passion for humanitarian work and a genuine desire to make a positive impact on communities affected by disasters.
  • Proficient in a wide range of technical skills, including: Advanced use of Microsoft Office suite, particularly Excel, for data processing and management tasks.
  • Experienced in utilizing project management tools such as Trello, Zoho, Salesforce, among others, for efficient project coordination and task management.


Join our team and be part of a mission-driven organization dedicated to supporting disaster-affected communities and making a difference in people's lives. If you possess the necessary skills, experience, and commitment, we encourage you to apply for the position of Assistant Project Head for Disaster Relief Management.