Executive Assistant to Chief Executive Officer

6 days ago

Mumbai, India Valorem Advisors Full time

Position Summary:We are seeking a highly organized, proactive, and detail-oriented, energized Executive Assistant to provide top-level administrative and strategic support to our Chief Executive Officer (CEO). This role is instrumental in helping the CEO manage internal and external priorities, maintain efficiency, and maximize productivity in a fast-paced, high-stakes environment. The ideal candidate will have strong communication skills, a discreet and professional demeanor, and a background supporting C-level executives—preferably in finance, investor relations, or corporate advisory sectors. We are not looking for a mere secretary, we are looking for someone with high aptitude that can take on a significant amount of burden away from the CEO.Key Responsibilities:Administrative & Executive Support- Manage and optimize the CEO’s calendar, including scheduling meetings, calls, and travel.- Prepare agendas, take minutes, and follow up on action items from executive meetings.- Coordinate complex domestic and international travel, accommodations, and itineraries.- Handle confidential correspondence and documents with discretion.Communication & Stakeholder Coordination- Act as a liaison between the CEO and internal teams, clients, board members, investors, and other stakeholders.- Draft, edit, and proofread executive communications, reports, investor memos, and presentations.- Screen and prioritize emails, calls, and other forms of communication.Travel and Logistics:- Organize complex travel itineraries (domestic & international), including visa arrangements, accommodations, transportation, and expense reporting.- Ensure seamless end-to-end travel experience aligned with the CEO’s preferences.Strategic & Project Support- Assist with research, data collection, and preparation of briefing materials for investor meetings, conferences, and strategic planning.- Monitor deadlines, KPIs, and strategic project timelines to ensure the CEO’s priorities are met.- Coordinate investor-related events, roadshows, and client onboarding.- Review documents, reports that are submitted to the CEO, to streamline and reduce his time and efforts.Office & Operational Management (if applicable)- Oversee select operational tasks and vendor coordination related to office management or team logistics.- Collaborate with the HR or operations team for recruiting, onboarding, or team engagement activities.Qualifications:Required:- Bachelor’s degree in Business Administration, Communications, Finance, or related field.- 5+ years of experience supporting a CEO or senior executive, preferably in investor relations, finance, or professional services.- Exceptional organizational, time management, and multitasking skills.- Strong written and verbal communication skills.- High level of professionalism and discretion.- Advanced proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Zoom, Slack, etc.).

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