HR Executive

POSITION-Executive HR (Seafarers)-Shipping-Mumbai

REPORTING TO-Associate Manager Fleet Personnel (Recruitment)

DEPARTMENT- Crewing

LOCATION-Govandi(E),Mumbai

GENDER- Male / Female

OBJECTIVE

• The Executive HR (Seafarers) is responsible for the recruitment of seafarers according to the companys selection criteria.
• This includes ensuring that recruits possess the proper certifications and ensuring that recruitment processes are within the budgetary limits set by management.
• Additionally, the role involves the preparation of recruitment reports and maintaining up-to-date software records.

SUMMARY

• The Executive HR (Seafarers) is responsible for recruiting seafarers according to the company's selection criteria, ensuring proper certifications, and adhering to budget constraints.
• Key duties include contacting and screening applicants, ensuring senior officers complete required documentation, and updating the Phoenix system.
• The role also involves assisting in scheduling mandatory courses for officers/engineers and coordinating logistics (travel and accommodation) in collaboration with the CTO.

QUALIFICATION / REQUIREMENT

• Bachelor's degree in Human Resources, Business Administration, or a related field.

EXPERIENCE

• Min. 1-2 Years in Sourcing profiles of Seafarer.
• Proven experience in Sourcing in the Shipping Industry (mainly Officers/Engineers)
• Experience in negotiating with Seafarers.

ROLES & RESPONSIBILITIES

• Call new applicants from the available database and meet the calling targets assigned by the team leader.
• Screen applications according to guidance from the Superintendent.
• Ensure all senior officers complete the OC-09 form, either by visiting the office or submitting it via email. Collect necessary signatures from the officers during their visit.
• Update the Phoenix system with the status of new applicants as contact is established with senior officers.
• Assist Manning Superintendents with scheduling prerequisite courses for officers and engineers.
• Coordinate logistics for course attendance, including travel and accommodation bookings.
• Work closely with the Chief Technical Officer (CTO) to ensure smooth planning and scheduling of courses for officers/engineers.
• Ensure that recruitment follows the companys budgetary constraints and recruitment matrix.
• Follow up with ex-hands to ensure smooth recruitment processes and maintain records.
• Prepare regular reports related to recruitment activities and ensure software updates are maintained.

TECHNICAL SKILLS

• Recruitment Software (e.g., Phoenix System): Proficiency in using software to manage applicant data and update statuses.
• Microsoft Office Suite (Word, Excel, etc.): Skills in preparing reports, managing data, and communicating effectively via email and documents
• Communication Tools: Ability to use email, phone, and other communication platforms for reaching out to candidates and liaising with team members.

SOFT SKILLS

• Communication Skills: The ability to effectively communicate with applicants, senior officers, and team members via phone, email, and in-person interactions.
• Organizational Skills: Strong ability to manage multiple tasks such as recruitment, scheduling, and logistics coordination, ensuring everything is done on time and efficiently.
• Attention to Detail: Ensuring that all documentation, forms, and recruitment processes are completed accurately and in compliance with company standards.
• Teamwork: Collaborating closely with other departments, such as Manning Superintendents and the Chief Technical Officer, to coordinate course planning and logistics.
• Problem-Solving: Ability to handle issues that may arise in the recruitment process, finding effective solutions in a timely manner.
• Adaptability: Flexibility to work with international time zones