Emirati Receptionist/Administrator

3 weeks ago

india Ultiwise Consult Full time
Job Description
Designation: Emirati Receptionist/Administrator
Responding to: Human Resource Officer
Company Overview: Gulf Water Treatment Co. Ltd. (GWT) has been a pioneering force in the United Arab Emirates
since its establishment in 1992. Our journey has seen us transform from a modest provider of desalination systems to
a forward-thinking enterprise, dedicated to delivering comprehensive water-centric services and innovative solutions.
Position Overview: The Receptionist/role at Gulf Water Treatment Co Ltd. is a key position within our
organization, emphasizing the importance of creating a positive and welcoming environment for both visitors and
internal team members. As an Emirati Receptionist/Administrator, you will be responsible for a range of duties,
including reception responsibilities, administrative support, language proficiency in Arabic and English, customer
service, documentation maintenance, collaboration with the team, ensuring confidentiality, and additional tasks
related to government coordination, client follow-ups, and facility management.
Key Responsibilities:
1. Reception Duties:
• Warmly greet and receive visitors in a professional manner.
• Efficiently handle incoming calls, directing them promptly.
• Maintain the reception area's cleanliness and organization.
• Coordinate meeting room bookings and support conference arrangements.
• Handle travel arrangements for business trips.
• Issue gate passes for staff as needed.
2. Administrative Support:
• Provide administrative assistance to various departments.
• Manage incoming and outgoing mail and packages.
• Assist in monitoring office supplies and maintaining inventory.
• Coordinate travel arrangements for employees as needed.
• Follow up with clients, government departments.
• Coordinate with Printer Company for printer issues and requirements.
• Arrange courier services for document shipments as per instructions.
3. Language Skills:
• Fluent in both written and spoken Arabic.
• Proficient in English for effective communication with non-Arabic speakers.
4. Customer Service:
• Assist clients and visitors, providing necessary information.
• Uphold a high standard of customer service consistently.
• Follow up with clients for feedback and satisfaction.
5. Documentation:
• Maintain accurate and up-to-date records.
The Company has been a pioneering force in the United Arab Emirates
The Receptionist/Administrator role at the company is a key position within our
GULF WATER TREATMENT CO. LTD
QHSE MANAGEMENT FORMS
Ref No: GWT-HR-FRM-02
Date: 22-04-2022
ROLES & RESPONSIBILITIES
Rev: 00
• Assist in preparing reports and documents as required.
• Download and print SEWA and Etisalat bills monthly.
6. Team Collaboration:
• Collaborate with team members to ensure smooth office operations.
• Support colleagues with administrative tasks as required.
• Coordinate with translation companies for project requirements.
7. Confidentiality:
• Handle sensitive information with the utmost discretion.
• Maintain confidentiality in all dealings.
Requirements:
• Proven experience as a receptionist or in a similar role.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Ability to work independently and collaboratively.
• Knowledge of office management systems and procedures.
• Previous experience in a similar role within the Gulf region is advantageous
Requirements
Designation: Emirati Receptionist/Administrator Responding to: Human Resource Officer Our journey has seen us transform from a modest provider of desalination systems to a forward-thinking enterprise, dedicated to delivering comprehensive water-centric services and innovative solutions. Position Overview: The Receptionist/role at Gulf Water Treatment Co Ltd. is a key position within our organization, emphasizing the importance of creating a positive and welcoming environment for both visitors and internal team members. As an Emirati Receptionist/Administrator, you will be responsible for a range of duties, including reception responsibilities, administrative support, language proficiency in Arabic and English, customer service, documentation maintenance, collaboration with the team, ensuring confidentiality, and additional tasks related to government coordination, client follow-ups, and facility management. Key Responsibilities: 1. Reception Duties: • Warmly greet and receive visitors in a professional manner. • Efficiently handle incoming calls, directing them promptly. • Maintain the reception area's cleanliness and organization. • Coordinate meeting room bookings and support conference arrangements. • Handle travel arrangements for business trips. • Issue gate passes for staff as needed. 2. Administrative Support: • Provide administrative assistance to various departments. • Manage incoming and outgoing mail and packages. • Assist in monitoring office supplies and maintaining inventory. • Coordinate travel arrangements for employees as needed. • Follow up with clients, government departments. • Coordinate with Printer Company for printer issues and requirements. • Arrange courier services for document shipments as per instructions. 3. Language Skills: • Fluent in both written and spoken Arabic. • Proficient in English for effective communication with non-Arabic speakers. 4. Customer Service: • Assist clients and visitors, providing necessary information. • Uphold a high standard of customer service consistently. • Follow up with clients for feedback and satisfaction. 5. Documentation: • Maintain accurate and up-to-date records. The Company has been a pioneering force in the United Arab Emirates The Receptionist/Administrator role at the company is a key position within our GULF WATER TREATMENT CO. LTD QHSE MANAGEMENT FORMS Ref No: GWT-HR-FRM-02 Date: 22-04-2022 ROLES & RESPONSIBILITIES Rev: 00 • Assist in preparing reports and documents as required. • Download and print SEWA and Etisalat bills monthly. 6. Team Collaboration: • Collaborate with team members to ensure smooth office operations. • Support colleagues with administrative tasks as required. • Coordinate with translation companies for project requirements. 7. Confidentiality: • Handle sensitive information with the utmost discretion. • Maintain confidentiality in all dealings. Requirements: • Proven experience as a receptionist or in a similar role. • Excellent communication and interpersonal skills. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook). • Strong organizational and multitasking abilities. • Ability to work independently and collaboratively. • Knowledge of office management systems and procedures. • Previous experience in a similar role within the Gulf region is advantageous

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