Executive Assistant to Director

21 hours ago

Noida, India Jupsoft Technologies Pvt. Full time

Manage Director's electronic diary, assessing priority of appointments and reallocation as necessary.

Process Director's correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

  • Maintain Director's office systems, including data management and filing.
  • Maintain records of Director's contacts.
  • Maintain Minutes of Meetings
  • Proficient in Excel and Power Point
  • Proficient in Canva or like tool
  • Assist Director in researching and following up with action on matters which fall within the Director's responsibility – chasing responses, triggering follow-up action.
  • Prepare presentation of the Director
  • Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
  • Meet and greet visitors at all levels of seniority.
  • Supervise all Departments of Company and report to Director
  • Any other duties as may reasonably be required by the Director

Person specification

  • Educated to degree level or equivalent.
  • Experienced Personal Assistant at senior management level.
  • Experience of electronic diary management.
  • Experience of working in a Higher Education Environment.
  • Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University.
  • Ability to organise and plan own work.
  • Excellent attention to detail, with the ability to maintain a high level of accuracy.
  • A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
  • Ability to work on own initiative.
  • Ability to deal with sensitive information with discretion and to maintain confidentiality.
  • Excellent in Microsoft Office Word, Excel and PowerPoint.

Job Type: Full-time

Pay: ₹18, ₹25,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Provident Fund

Education:

  • Diploma (Preferred)

Experience:

  • total work: 1 year (Preferred)

Language:

  • English (Required)

Work Location: In person

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