Executive Assistant to Director

10 hours ago

Noida, Uttar Pradesh, India Jupsoft Technologies Pvt. Full time ₹ 1,80,000 - ₹ 3,00,000 per year

Manage Director's electronic diary, assessing priority of appointments and reallocation as necessary.

Process Director's correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

  • Maintain Director's office systems, including data management and filing.
  • Maintain records of Director's contacts.
  • Maintain Minutes of Meetings
  • Proficient in Excel and Power Point
  • Proficient in Canva or like tool
  • Assist Director in researching and following up with action on matters which fall within the Director's responsibility – chasing responses, triggering follow-up action.
  • Prepare presentation of the Director
  • Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
  • Meet and greet visitors at all levels of seniority.
  • Supervise all Departments of Company and report to Director
  • Any other duties as may reasonably be required by the Director

Person specification

  • Educated to degree level or equivalent.
  • Experienced Personal Assistant at senior management level.
  • Experience of electronic diary management.
  • Experience of working in a Higher Education Environment.
  • Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University.
  • Ability to organise and plan own work.
  • Excellent attention to detail, with the ability to maintain a high level of accuracy.
  • A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
  • Ability to work on own initiative.
  • Ability to deal with sensitive information with discretion and to maintain confidentiality.
  • Excellent in Microsoft Office Word, Excel and PowerPoint.

Job Type: Full-time

Pay: ₹18, ₹25,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Provident Fund

Education:

  • Diploma (Preferred)

Experience:

  • total work: 1 year (Preferred)

Language:

  • English (Required)

Work Location: In person

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