
Administrative Assistant
3 weeks ago
Job Purpose:
The Administrative Assistant will support the college's day-to-day administrative operations with a primary focus on building maintenance, housekeeping supervision, and event management . The role involves ensuring smooth facility operations, maintaining a clean and safe environment, and coordinating college events and functions.
Key Responsibilities:
1. Building Maintenance:
- Oversee routine and preventive maintenance of campus infrastructure, classrooms, furniture, electrical fittings, and equipment.
- Coordinate with vendors/contractors for repair, renovation, or technical service requirements.
- Monitor utility services (electricity, water, air-conditioning, etc.) and ensure uninterrupted operations.
- Maintain records of maintenance schedules and service agreements.
2. Housekeeping Supervision:
- Supervise housekeeping staff to ensure cleanliness and hygiene across the campus, including classrooms, labs, offices, washrooms, and common areas.
- Develop and implement housekeeping schedules and checklists.
- Ensure adequate stock and timely procurement of housekeeping supplies.
- Conduct regular inspections and report issues for corrective action.
3. Event Management:
- Assist in planning, organizing, and executing college events such as seminars, workshops, cultural programs, and official functions.
- Coordinate logistics including venue setup, seating arrangements, audio-visual support, and hospitality.
- Liaise with internal departments, vendors, and external agencies for smooth event execution.
- Support documentation and reporting of events.
4. Administrative Support:
- Maintain records, files, and reports related to maintenance, housekeeping, and events.
- Prepare purchase requisitions and assist in budget monitoring for related activities.
- Ensure compliance with safety, security, and administrative policies.
- Provide general administrative assistance to the administration department as required.
Qualifications & Skills:
- Bachelor's Degree in Administration/Management or relevant discipline.
- 2–4 years of experience in facility management, housekeeping supervision, or event coordination (preferably in educational institutions).
- Strong organizational and multitasking skills.
- Good communication and interpersonal abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Problem-solving attitude with the ability to work under deadlines.
Key Competencies:
- Attention to detail and quality control.
- Team leadership and staff supervision.
- Vendor coordination and negotiation.
- Flexibility to handle multiple responsibilities.
- Strong sense of responsibility and integrity.
Contact :
Rinkal Kothiya
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