Administrative Assistant

3 weeks ago

Ahmedabad, Gujarat, India SKIPS University Full time

Job Purpose:

The Administrative Assistant will support the college's day-to-day administrative operations with a primary focus on building maintenance, housekeeping supervision, and event management. The role involves ensuring smooth facility operations, maintaining a clean and safe environment, and coordinating college events and functions.

Key Responsibilities:

1. Building Maintenance:

  • Oversee routine and preventive maintenance of campus infrastructure, classrooms, furniture, electrical fittings, and equipment.
  • Coordinate with vendors/contractors for repair, renovation, or technical service requirements.
  • Monitor utility services (electricity, water, air-conditioning, etc.) and ensure uninterrupted operations.
  • Maintain records of maintenance schedules and service agreements.

2. Housekeeping Supervision:

  • Supervise housekeeping staff to ensure cleanliness and hygiene across the campus, including classrooms, labs, offices, washrooms, and common areas.
  • Develop and implement housekeeping schedules and checklists.
  • Ensure adequate stock and timely procurement of housekeeping supplies.
  • Conduct regular inspections and report issues for corrective action.

3. Event Management:

  • Assist in planning, organizing, and executing college events such as seminars, workshops, cultural programs, and official functions.
  • Coordinate logistics including venue setup, seating arrangements, audio-visual support, and hospitality.
  • Liaise with internal departments, vendors, and external agencies for smooth event execution.
  • Support documentation and reporting of events.

4. Administrative Support:

  • Maintain records, files, and reports related to maintenance, housekeeping, and events.
  • Prepare purchase requisitions and assist in budget monitoring for related activities.
  • Ensure compliance with safety, security, and administrative policies.
  • Provide general administrative assistance to the administration department as required.

Qualifications & Skills:

  • Bachelor's Degree in Administration/Management or relevant discipline.
  • 2–4 years of experience in facility management, housekeeping supervision, or event coordination (preferably in educational institutions).
  • Strong organizational and multitasking skills.
  • Good communication and interpersonal abilities.
  • Proficiency in MS Office (Word, Excel, PowerPoint).
  • Problem-solving attitude with the ability to work under deadlines.

Key Competencies:

  • Attention to detail and quality control.
  • Team leadership and staff supervision.
  • Vendor coordination and negotiation.
  • Flexibility to handle multiple responsibilities.
  • Strong sense of responsibility and integrity.

Contact :

Rinkal Kothiya

98249 452442

rinkal@skips.in

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