Administrative Assistant

2 days ago

Ahmedabad, Gujarat, India Impact TechLab Full time

Location: Ahmedabad, Gujarat (Work from Ahmedabad Office)

Department: Executive Support for USA Team

Reports to: CEO & CFO/COO

Role Overview

We are looking for a highly organized and proactive Virtual Administrative Assistant to provide dedicated support to our executive leadership team in the USA. This position is based in our Ahmedabad office and will primarily focus on managing daily administrative tasks, handling communications, and coordinating activities - enabling the leadership team to concentrate on strategic priorities and business growt

Key Responsibilities

· Manage calendars, appointments, and scheduling for CEO & CFO/COO across time zones.

· Coordinate communication between teams in India and the U.S. office.

· Prepare reports, presentations, and meeting notes as required.

· Handle email correspondence, follow-ups, and reminders.

· Organize and maintain digital files, documents, and records.

· Assist in travel planning, bookings, and itineraries for both personal and business travel.

· Track tasks, deadlines, and ensure timely execution of action items.

· Support in managing vendor communications and basic HR/admin tasks.

· Make outbound calls to U.S. numbers through our VOIP system to vendors, partners, or service providers to fulfill administrative responsibilities.

· Assist with social media or internal communication posts if needed.

Qualifications

· Bachelor's degree preferred (Business, Administration, or related field).

· Minimum 2 years of experience in an administrative or executive assistant role.

· Strong written and verbal communication skills in English.

· Proficiency in MS Office/Google Workspace (Docs, Sheets, Slides, Calendar, Gmail).

· High attention to detail and ability to multitask.

· Strong organizational and problem-solving skills.

· Willingness to work flexible hours to align with U.S. time zones (early morning/late evening coordination as needed).

Preferred Skills

· Experience supporting executives in global companies.

· Familiarity with project management tools (Asana, Trello, or similar).

· Ability to handle sensitive information with discretion.

  • Administrative Assistant

    5 days ago

    Ahmedabad, Gujarat, India Dipen Group of Companies Full time ₹ 2,50,000 - ₹ 5,00,000 per year

    Company Description Dipen Group of Companies is a manufacturer of Organic Pigments in India, specializing in high-performance pigments like Dioxane and Quinacridone Pigments Family.Role Description This is a full-time on-site role for an Administrative Assistant located in Ahmedabad. The Administrative Assistant will be responsible for providing...

  • Administrative Assistant

    4 days ago

    Ahmedabad, Gujarat, India Torrent Power Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Company DescriptionTorrent Power is a leading brand in the Indian power sector with extensive experience in power generation, transmission, and distribution. Known for its cutting-edge technology and efficient operations, the company boasts a generation capacity of 3253 MW and distributes over 15 billion units of power annually across several key cities...

  • Administrative Assistant

    5 days ago

    Ahmedabad, Gujarat, India Sargul Travels Full time ₹ 2,50,000 - ₹ 5,00,000 per year

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for an Administrative Assistant located in Ahmedabad. The Administrative Assistant will be responsible for managing daily clerical tasks, answering and directing phone calls, maintaining and organizing files, scheduling and coordinating meetings, and...

  • Administrative Assistant

    13 hours ago

    Ahmedabad, Gujarat, India 9486 INC Full time ₹ 1,04,000 - ₹ 1,30,878 per year

    Company Description9486 INC, located in Ahmedabad, India, provides simplified solutions for scaling businesses. We specialize in helping companies create valuable insights by seeing through the unseen and resolving notifications. Our solutions are guaranteed to deliver results that build valuable insights for your products or services.Role DescriptionThis is...

  • Administrative Assistant

    2 days ago

    Ahmedabad, Gujarat, India Impact TechLab Full time ₹ 15,00,000 - ₹ 28,00,000 per year

    Location: Ahmedabad, Gujarat (On-site)Department: Executive SupportReports to: CEO & CFO/COORole OverviewWe are seeking a highly organized and proactive Administrative Assistant to provide direct support to the executive leadership team. This role will be based in our Ahmedabad office and will primarily focus on handling day-to-day administrative tasks,...

  • Administrative Assistant

    6 days ago

    Ahmedabad, Gujarat, India SKIPS University Full time

    Job Purpose:The Administrative Assistant will support the college's day-to-day administrative operations with a primary focus on building maintenance, housekeeping supervision, and event management. The role involves ensuring smooth facility operations, maintaining a clean and safe environment, and coordinating college events and functions.Key...

  • Administrative Assistant

    7 days ago

    Ahmedabad, Gujarat, India SKIPS University Full time

    Job Purpose: The Administrative Assistant will support the college's day-to-day administrative operations with a primary focus on building maintenance, housekeeping supervision, and event management . The role involves ensuring smooth facility operations, maintaining a clean and safe environment, and coordinating college events and functions. Key...

  • Senior Administrative Assistant

    2 days ago

    Ahmedabad, Gujarat, India Hari International Full time

    Job descriptionWe are looking for a responsible Sr. Administrative Assistant to perform a variety of administrative and clerical tasks for our UK based client/company. Duties of the Sr. Administrative Assistant include providing support to our managers and clients, assisting in daily activities.Experience: Minimum 2 yearsLocation: AhmedabadJob Type:...

  • Executive Administrative Assistant

    4 days ago

    Ahmedabad, Gujarat, India beBeeAdministrative Full time ₹ 4,00,000 - ₹ 8,00,000

    Administrative Support ProfessionalWe are seeking an Administrative Support Professional to join our team. This is a full-time on-site role that requires the individual to handle various day-to-day tasks, provide administrative support, and assist with executive administrative tasks.Key Responsibilities:Provide administrative support to the teamManage phone...

  • Administration Assistant

    1 day ago

    Ahmedabad, Gujarat, India Shayona Institute of Business Management Full time ₹ 10,000 - ₹ 1,50,000 per year

    Key Responsibilities:Perform general office duties such as filing, photocopying, scanning, and data entry.Maintain and update office records, documents, and databases accurately.Assist in preparing correspondence, reports, and other documents.Answer and direct phone calls, take messages, and handle basic inquiries.Receive, sort, and distribute incoming mail...