Administrative Assistant

2 days ago

Ahmedabad, Gujarat, India Impact TechLab Full time ₹ 15,00,000 - ₹ 28,00,000 per year

Location: Ahmedabad, Gujarat (On-site)

Department: Executive Support

Reports to: CEO & CFO/COO

Role Overview

We are seeking a highly organized and proactive Administrative Assistant to provide direct support to the executive leadership team. This role will be based in our Ahmedabad office and will primarily focus on handling day-to-day administrative tasks, communication, and coordination to allow the leadership team to focus on strategic priorities.

Key Responsibilities

· Manage calendars, appointments, and scheduling for CEO & CFO/COO across time zones.

· Coordinate communication between teams in India and the U.S. office.

· Prepare reports, presentations, and meeting notes as required.

· Handle email correspondence, follow-ups, and reminders.

· Organize and maintain digital files, documents, and records.

· Assist in travel planning, bookings, and itineraries for both personal and business travel.

· Track tasks, deadlines, and ensure timely execution of action items.

· Support in managing vendor communications and basic HR/admin tasks.

· Make outbound calls to U.S. numbers through our VOIP system to vendors, partners, or service providers to fulfill administrative responsibilities.

· Assist with social media or internal communication posts if needed.

Qualifications

· Bachelor's degree preferred (Business, Administration, or related field).

· Minimum 2 years of experience in an administrative or executive assistant role.

· Strong written and verbal communication skills in English.

· Proficiency in MS Office/Google Workspace (Docs, Sheets, Slides, Calendar, Gmail).

· High attention to detail and ability to multitask.

· Strong organizational and problem-solving skills.

· Willingness to work flexible hours to align with U.S. time zones (early morning/late evening coordination as needed).

Preferred Skills

· Experience supporting executives in global companies.

· Familiarity with project management tools (Asana, Trello, or similar).

· Ability to handle sensitive information with discretion.

  • Administrative Assistant

    2 weeks ago

    Ahmedabad, Gujarat, India Maven Autotech Pvt. Ltd. Full time ₹ 3,00,000 - ₹ 6,00,000 per year

    Company DescriptionMaven autotech private limitedRole DescriptionThis is a full-time on-site role for an Administrative Assistant located in Ahmedabad. The Administrative Assistant will be responsible for handling various administrative tasks including correspondence, scheduling, and managing phone calls. They will also assist executives with their...

  • Administration Assistant

    11 hours ago

    Ahmedabad, Gujarat, India Welex Hydraulics Inc. Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for an Administration Assistant located in Ahmedabad. The Administration Assistant will be responsible for managing and organizing office operations and procedures, supporting executive administrative tasks, handling phone calls and correspondence, and...

  • Administrative Assistant

    8 hours ago

    Ahmedabad, Gujarat, India 9486 INC Full time ₹ 4,00,000 - ₹ 6,00,000 per year

    Company Description9486 INC, located in Ahmedabad, India, provides simplified solutions for scaling businesses. We specialize in helping companies create valuable insights by seeing through the unseen and resolving notifications. Our solutions are guaranteed to deliver results that build valuable insights for your products or services.Role DescriptionThis is...

  • Administrative Assistant

    2 days ago

    Ahmedabad, Gujarat, India UMBERTO CERAMICS INTERNATIONAL PRIVATE LIMITED Full time ₹ 3,00,000 - ₹ 4,50,000 per year

    Company DescriptionUMBERTO CERAMICS INTERNATIONAL PRIVATE LIMITED is a mining & metals company based in Mumbai, Maharashtra, India. Located at 302, Maanav Mansion, Behind McDonald's, F.P. 84-B, Sarojni Road, Vile Parle (West), the company is dedicated to providing high-quality services in the mining and metals sector.Role DescriptionThis is a full-time...

  • Administrative Assistant

    4 days ago

    Ahmedabad, Gujarat, India Vision PR Full time ₹ 3,00,000 - ₹ 6,00,000 per year

    Company DescriptionVision PR is a professional group that provides comprehensive 360-degree solutions for corporate and government organizations. Specializing in events and media services across India, Vision PR has been operational since 2004, organizing significant trade shows, exhibitions, reality shows, corporate events, and promotional events. With a...

  • Administrative & Personal Assistant

    1 week ago

    Ahmedabad, Gujarat, India Forward X - Arjun Shipping Private Limited Full time ₹ 4,00,000 - ₹ 6,00,000 per year

    Company DescriptionForward X - Arjun Shipping Private Limited provides comprehensive logistics solutions, including freight forwarding, supply chain solutions, inter and intra-city logistics, international shipping, and transportation. Our tech-enabled logistics solutions encompass contract logistics, reverse logistics, and warehousing services. We focus on...

  • Administration Assistant

    7 hours ago

    Ahmedabad, Gujarat, India Shayona Institute of Business Management Full time ₹ 1,20,000 - ₹ 1,80,000 per year

    Key Responsibilities:Perform general office duties such as filing, photocopying, scanning, and data entry.Maintain and update office records, documents, and databases accurately.Assist in preparing correspondence, reports, and other documents.Answer and direct phone calls, take messages, and handle basic inquiries.Receive, sort, and distribute incoming mail...

  • Office Administrative Assistant

    4 days ago

    Ahmedabad, Gujarat, India Webmavens Full time ₹ 3,00,000 - ₹ 4,50,000 per year

    Key Roles & Responsibilities:Maintain daily office logs, including attendance and discipline monitoring.Assist HR in the execution of employee engagement activities such as birthdays, work anniversaries, and monthly events.Supervise and allocate tasks to support staff (peon/housekeeping) as required.Maintain and update inventory records (office supplies,...

  • Human Resources Administrative Assistant

    1 week ago

    Ahmedabad, Gujarat, India Active Bean Counter Private Limited (Anderson Global Group) Full time ₹ 3,00,000 - ₹ 4,50,000 per year

    Role Overview: As an HR Administrator, your primary responsibility will be to maintain accurate employee records and address employee queries related to company policies and HR matters. You will also be involved in preparing HR-related documents, generating reports, facilitating employee onboarding, and handling adhoc administrative tasks. Key...

  • Administrative Assistant

    4 days ago

    Ahmedabad, Gujarat, India CultureX Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    Job Description – Admin ExecutivePosition:Admin ExecutiveLocation:Bodakdev, AhmedabadReports To:HRRole OverviewWe are looking for a reliable and organizedAdmin Executiveto handle daily administrative tasks and support smooth operations within the company. The ideal candidate should be proactive, detail-oriented, and able to manage multiple responsibilities...