Personal Assistant to Chief Executive Officer

2 weeks ago

bangalore, India CodeGama Full time
Company Description
CodeGama is a dynamic software solutions company located in Bengaluru. We are passionate and vigorous individuals driving software-based solutions for web and mobile application development, blockchain, and crypto development. We pride ourselves on delivering innovative solutions to our clients and pushing the boundaries of technology.
About the role:
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Roles & Responsibilities:
Calendar management for CEO
Responding to emails and document requests on behalf of CEO
Draft slides, meeting notes, Minutes of the meeting and documents for CEO and/or MD
Successfully completes critical deliverables with a hands-on approach that facilitates the CEO's ability to effectively lead the company.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Coordinates for all the commercial facing teams.
Generating various MIS for the CEO as and when required. Coordinating with the various departments for various MIS reports and any other important issue / communication from the CEO's office.
Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management.
Support the CEO in the preparation and presentation of reports, proposals, budgets, and related activities in servicing and developing contracts and relationships with stakeholders and partners.
To oversee coordination and collation of quarterly reports for Board meetings.
Assist & coordinate the strategy planning exercise.
Able to crunch data and numbers for meaningful business data analysis.
Works closely and effectively with the CEO to keep well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the organization and keeping the CEO updated.
Assist with relevant and timely data / updates to the CEO ensuring effective utilization of his time during meetings and reviews.
Head responsibility to coordinate and plan top executive corporate meetings. Assists in coordinating the agenda of senior management team meetings. Facilitates cross-divisional coordination.
Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Arrange Board of CEO's meetings and different executive level events, as required.
Maintain and develop systems, procedures, and records in line with the organization's policies and objectives.
Qualifications
2 to 3 years of experience is preffered as an Personal Assistant
This role is designated for women applicants only.
Excellent Communication skills both written and verbal.
Proven experience as an Executive Assistant.
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Bachelor's or Master’s degree or equivalent experience
Proficient in Microsoft Office suite
Experience in managing multiple priorities, administrative coordination and logistics

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