Executive Administrative Assistant
1 month ago
Job Title: Executive Administrative Assistant
Reporting To: Managing Director and CEO
Experience: 5-10 yrs
Location: Churchgate, Mumbai
Timings: 12:00pm - 9:00pm (Mon-Fri)
Company: Inhabitr India Pvt Ltd.
Inhabitr is a furniture rental company that provides affordable and stylish furniture solutions for hospitality Industry, student housing, residential and commercial spaces. Our mission is to make the furniture rental process easy and hassle- free for our customers. Inhabitr offers wide range of furniture pieces, from sofas and chairs to bedroom sets and dining tables. We also provide complimentary design services to help our customers create their own personal space. We are headquartered in Silicon Valley and Mumbai . Visit us at to learn more.
Key Roles & Responsibilities:
Manage the calendars, appointments, and schedules of the CEO and Managing Director.
Coordinate and confirm their participation in meetings and events.
Arrange and participate in meetings, taking and documenting minutes as needed.
Oversee and ensure efficient operation of the administrative department.
Coordinate tasks and prioritize projects.
Confirm compliance with the implementation of company policies and procedures.
Act as a point of contact for data governance discussions.
Generate reports based on compiled data and develop dashboards for various departments as required.
Manage office administrative tasks assigned by Team Lead.
Other tasks assigned by the Team Lead.
Document Management:
Maintain and manage office documents and records.
Coordinate departmental audits and minor audits when indicated.
Contract and License Management:
Assist in the renewal and management of MOUs, licenses, and other agreements.
Coordinate with various departments to ensure timely renewals.
Vendor Management:
Maintain strong vendor relationships to ensure cost-effective services.
Negotiate terms with suppliers and oversee orders for office supplies.
Financial Oversight:
Monitor office expenses, verify charges, and maintain departmental budgetary information.
Coordinate with accounting and accounts payable on payments.
Record and File Management:
Manage hard copy file organization, archiving, and destruction per retention policies.
Coordinate with records management.
Travel and Event Coordination:
Plan and manage end-to-end travel for executives, including flights, accommodations, visas and transportation.
Organize and supervise office events and related activities.
Client and Vendor Relations:
Build and maintain relationships with clients, vendors, consultants, and external agencies.
Coordinate newsletters and greetings for various stakeholders.
Qualifications & Skill sets:
Bachelor's degree or equivalent experience is a must.
Any secretarial & Administrative certification or course is an added advantage.
Experience in administrative role is a must.
Strong written and verbal communication skills.
Ability to work in high intensity, fast-paced environment.
Computer proficiency is a must.
Must be well versed with MS office and google suite.
Should posses strong negotiation & vendor management skills.
Contact:
Name: Shraddha Dalmia
Email:
Only local, sincere and interested candidates should email their resumes. The role is based in Mumbai.
We have other current jobs related to this field that you can find below
-
Executive Assistant to CEO
4 weeks ago
Mumbai, Maharashtra, India Talentbes Executive Search Full timeWe have an excellent opportunity for Executive Assistant. Brief JD Location : Vile Parle Experience : 5+ years Qualification : Any Graduate Role : Secretarial & Administration Act as a liaison between CEO's office, other team members and external parties for smooth communication Getting the work done from the team through advanced CEO and company’s...
-
Executive Administrative Assistant
5 days ago
Mumbai, Maharashtra, India AFTERSHOCK Full timeJD for Executive Administrative Assistant Position: Executive Administrative Assistant Experience: 3-5 years. Qualification: Any graduate **Salary**: Depends upon your experience and interview. Location: Kharghar Job type: Work from office Working days: Monday - Saturday (10am - 7pm) Role Description The Executive Administrative Assistant will be...
-
Executive Administrative Assistant
4 weeks ago
mumbai, India ICAdvisory Services India Pvt Ltd Full timeWe’re Hiring!We are actively looking for a dynamic and talented Executive Administrative Assistant. Join our incredible team and be a part of our Growth!Location: Marol, MumbaiJob Type: Full TimeExperience : 3 yrs - 6 yrsKey Responsibilities:Provide comprehensive administrative support to MD, including managing calendars, scheduling meetings, and...
-
Executive Administrative Assistant
2 weeks ago
Mumbai, Maharashtra, India ICAdvisory Services India Pvt Ltd Full timeWe're HiringWe are actively looking for a dynamic and talented Executive Administrative Assistant. Join our incredible team and be a part of our GrowthLocation: Marol, MumbaiJob Type: Full TimeExperience : 3 yrs - 6 yrsKey Responsibilities:Provide comprehensive administrative support to MD, including managing calendars, scheduling meetings, and coordinating...
-
Executive Administrative Assistant
2 weeks ago
Mumbai, Maharashtra, India ICAdvisory Services India Pvt Ltd Full timeWe're Hiring We are actively looking for a dynamic and talented Executive Administrative Assistant. Join our incredible team and be a part of our Growth Location: Marol, Mumbai Job Type: Full Time Experience : 3 yrs - 6 yrs Key Responsibilities: Provide comprehensive administrative support to MD, including managing calendars, scheduling meetings, and...
-
Executive Administrative Assistant
4 weeks ago
Mumbai, India ICAdvisory Services India Pvt Ltd Full timeWe’re Hiring! We are actively looking for a dynamic and talented Executive Administrative Assistant. Join our incredible team and be a part of our Growth! Location: Marol, Mumbai Job Type: Full Time Experience : 3 yrs - 6 yrs Key Responsibilities: Provide comprehensive administrative support to MD, including managing calendars, scheduling meetings, and...
-
Executive Administrative Assistant
4 weeks ago
Mumbai, India ICAdvisory Services India Pvt Ltd Full timeWe’re Hiring!We are actively looking for a dynamic and talented Executive Administrative Assistant. Join our incredible team and be a part of our Growth!Location: Marol, MumbaiJob Type: Full TimeExperience : 3 yrs - 6 yrsKey Responsibilities:Provide comprehensive administrative support to MD, including managing calendars, scheduling meetings, and...
-
Executive Administrative Assistant
4 weeks ago
Mumbai, India ICAdvisory Services India Pvt Ltd Full timeWe’re Hiring!We are actively looking for a dynamic and talented Executive Administrative Assistant. Join our incredible team and be a part of our Growth!Location: Marol, MumbaiJob Type: Full TimeExperience : 3 yrs - 6 yrsKey Responsibilities:Provide comprehensive administrative support to MD, including managing calendars, scheduling meetings, and...
-
Administrative Assistant/executive Secretary
3 months ago
Mumbai, India Hilton Full timeAdministrative Assistant/Executive Secretary An Administrative Assistant / Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing. **What will I be doing?** As an Administrative Assistant /...
-
Administrative Assistant/executive Secretary
3 months ago
Mumbai, India Hilton Full timeAn Administrative Assistant / Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing. **What will I be doing?** As an Administrative Assistant / Executive Secretary, you will be responsible for...
-
Administrative Assistant/executive Secretary
2 weeks ago
Mumbai, Maharashtra, India Hilton Full timeAdministrative Assistant/Executive SecretaryAn Administrative Assistant / Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.What will I be doing?As an Administrative Assistant / Executive...
-
Executive Administrative Assistant
2 weeks ago
Mumbai, Maharashtra, India Inhabitr Full timeWe are looking for a seasoned professional to fill the role of **Executive Assistant and Office Administrative**. Your main responsibility will be to provide extensive administrative support to our **Managing Director** and **CEO**, as well as handle various administrative and office functions efficiently. The ideal candidate will play a crucial role in our...
-
Administrative Assistant
3 months ago
Mumbai, India Boch & Fernsh Inc. Full timeWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Responsibilities**: - Answer and direct phone...
-
Executive & Administration Assistant
4 weeks ago
Mumbai, India Blenheim Chalcot India Full time**Executive & Administration Executive** **About Blenheim Chalcot** Blenheim Chalcot is the UK's leading digital venture builder. We invest more than just funds, we invest our knowledge and experience, our ideas and infrastructure. Our ventures are at the forefront of a multitude of industries being disrupted digitally, including FinTech, EdTech, GovTech,...
-
Administrative Assistant
3 weeks ago
Mumbai, India HEM CORPORATION - for Mulund Location Full timeJOB TITLE: Administrative Assistant DEPARTMENT: Administration LOCATION: Mumbai REPORTS TO: Senior Personal Assistant JOB ROLE: As Administrative Assistant - The role is to assist senior in administrative duties. The role will involve coordinating meetings, diary management, administrative support, as well as the potential for project...
-
Executive Administrative Assistant
2 weeks ago
Mumbai, Maharashtra, India Inhabitr Full timeWe are looking for a skilled professional to join us as Executive Assistant and Office Administrator. You'll be supporting our Managing Director and CEO, handling various administrative tasks and ensuring the smooth operation of the executive office.Position: Executive Administrative AssistantReporting To: Managing Director and CEOExperience Required: 5-10...
-
Administrative Executive Assistant
3 weeks ago
Mumbai, India JPMorgan Chase & Co Full time**JOB DESCRIPTION** In this Administrative Assistant role for Consumer & Community Banking Risk Division you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients...
-
Administrative Assistant
7 days ago
mumbai, India Boch & Fernsh Inc. Full timeWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Responsibilities Answer and direct phone...
-
Administrative Assistant
1 month ago
Mumbai, India Boch & Fernsh Inc. Full timeWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Responsibilities Answer and direct phone...
-
Executive & Administration Assistant
2 weeks ago
Mumbai, Maharashtra, India Blenheim Chalcot India Full timeExecutive & Administration ExecutiveAbout Blenheim ChalcotBlenheim Chalcot is the UK's leading digital venture builder. We invest more than just funds, we invest our knowledge and experience, our ideas and infrastructure. Our ventures are at the forefront of a multitude of industries being disrupted digitally, including FinTech, EdTech, GovTech, Media,...