Executive & Administration Assistant

4 weeks ago

Mumbai, India Blenheim Chalcot India Full time

**Executive & Administration Executive**

**About Blenheim Chalcot**
Blenheim Chalcot is the UK's leading digital venture builder. We invest more than just funds, we invest our knowledge and experience, our ideas and infrastructure. Our ventures are at the forefront of a multitude of industries being disrupted digitally, including FinTech, EdTech, GovTech, Media, Sport, Charity and more. Ventures we have built range from ClearScore to Agilisys and even the Rajasthan Royals IPL cricket team. All our 20+ portfolio companies have been incubated and launched by us and now have total sales of over £0.5bn and more than 3,000 employees. Our assets under management stand at greater than £1.5bn.

**Responsibilities**:
**Calendar Management**: Coordinate and manage the CEO's schedule, including meetings, appointments, and travel arrangements. Prioritize and schedule activities to ensure optimal use of the CEO's time.

**Information Management**: Maintain confidentiality and handle sensitive information with discretion. Organize and manage files, records, and documents to facilitate easy access and retrieval.

**Reports and Special Projects**:Coordinate with various departments to gather information and updates on key projects. Assist in the execution of initiatives as directed by the CEO and department heads.

**Meeting Preparation and Follow-up**:Prepare agendas, materials, and documentation for meetings attended by the CEO. Attend meetings, take minutes, and follow up on action items to ensure timely completion.

**Relationship Management**:Build and maintain positive relationships with internal and external stakeholders. Serve as a liaison between the CEO and other team members, providing support and fostering effective communication.

**Problem Solving**: Proactively identify challenges and offer solutions to enhance the CEO's productivity and efficiency.

**Administrative Responsibilities**:
Administrative Soft Services

Event Planning

**Reporting**

Administration Head & CEO

**Must Have**
- Bachelor's degree in business administration, Communications, or a related field.
- Minimum 4 years proven experience as an executive assistant or in a similar role.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite and other relevant software.
- Ability to handle sensitive information with confidentiality and discretion.
- Detail-oriented with a high level of accuracy.
- Strong interpersonal skills and the ability to work effectively in a team.

**Good to Have**
- Ability to adapt quickly to changing priorities, environments, and situations.
- Experience or skills in event planning can be beneficial.
- Understanding and managing different time zones for scheduling and coordination.

At Blenheim Chalcot, we strive to create an environment where differences are not only accepted but greatly valued, where everyone can make the most of their capabilities and potential. We promote meritocracy, competence and the sharing of ideas and opinions. We are driven by data and believe the diversity, agility, generosity, and curiosity of our people is what sets us apart as an organization and helps us thrive.

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