Gem Tender executive

3 weeks ago

Greater Noida, India Optiks Mechatronics Pvt Ltd. Full time

We are looking for a Gem / Government E Market Place Executive to Manage and expand our business on Gem portal IRSE Government, State Govt, sami Govt PSU PVT the ideal candidate

Will be responsible for products listing bid/tender participation, order processing and compliance management related to Government procurement,

This role requires expertise, in handling Gem portal operations, Government tender and eProcurement Processes,

Key Responsibilities-

  1. Gem portal Management

· Handling end to end operations on the Government e-marketplace (Gem portal)

· Register and update company details, products, and pricing on the platform.

· Ensure compliance with all Gem Policies, terms, and conditions.

· Monitor competitor pricing and update product prices to stay competitive.

  1. Product Listing & Catalog Management

· Upload and manage product listings for flow meters, level transmitters, pressure sensors, temperature sensors, and other instrumentation products.

· Ensure all product details, specifications, images, and documentation are correctly uploaded.

· Regularly update the product catalog based on new products, stock availability, and pricing.

  1. Bid & Tender Management

· Identify and participate in bids, tenders, and direct purchase order on Gem.

· Prepare and submit technical and financial bids in coordination with the sales and accounts teams.

· Track bid status, follow up on submitted tenders, and ensure timely response to queries.

· Negotiate terms and pricing with government buyers when required.

  1. Order Processing & Execution

· Process orders received through the Gem portal and coordinate with the production team for timely dispatch.

· Generate invoices, shipping documents, and compliance certificates as per government regulations.

· Track and ensure timely delivery of orders to government departments.

  1. Payment Follow-up & Reconciliation

· Monitor payment schedules and follow up with government buyers for timely payments.

· Maintain records of invoices, order details, and payments receipts.

· Coordinate with the accounts department for payment reconciliation.

  1. Compliance & Documentation

· Ensure all necessary certifications, approvals, quality standards are met for GeM listings

· Keep updated with GeM policies, amendments, and procedural changes.

· Maintain proper records of tenders, quotations, and order history for audit and compliance.

  1. Vendor Assessment & Relationship Management

· Liaise with government procurement officers and buyers to build strong relationships.

· Attend Gem training sessions, webinars, and government procurement meetings to stay updated on best practices.

· Resolve issues to orders, payments, and portal compliance efficiently.

Job Types: Full-time, Permanent

Pay: ₹40, ₹50,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Provident Fund

Work Location: In person

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