Assistant Facilities Manager

4 weeks ago

Navi Mumbai, India Aspire And Succeed Hr Full time

Job Title: Assistant Facility Manager Technical & Soft Services
Location: IT Park - (3,50,000 Sqft)

Job Overview:
We are seeking an experienced Facility Manager responsible for overseeing both technical and soft services at two IT Parks totalling 350,000 Sqft IT park. The ideal candidate will manage the overall facility operations, ensuring high-quality service delivery, safety, and cost-effectiveness. This role will be key to maintaining a well-functioning, clean, and secure environment that meets the needs of tenants, employees, and visitors.

Key Responsibilities:

  1. Technical Services Management:

  2. Supervise the maintenance of HVAC, electrical systems, elevators, plumbing, and other critical infrastructure.

  3. Ensure the timely maintenance of MEP (Mechanical, Electrical, and Plumbing) systems, building management systems (BMS), and backup power systems.
  4. Coordinate with third-party vendors for equipment maintenance, repairs, and upgrades.
  5. Monitor energy usage and optimize for efficiency, ensuring sustainability and cost reduction.
  6. Prepare and manage preventive maintenance schedules and compliance with safety standards.

  7. Oversee emergency systems such as fire alarms, firefighting systems, and emergency exits.

  8. Soft Services Management:

  9. Ensure high standards of housekeeping, landscaping, waste management, and general upkeep of the facility.

  10. Manage security operations, including CCTV, access control, and coordination with security agencies.
  11. Oversee front office, reception, and visitor management systems.
  12. Plan and manage parking operations, ensuring smooth functioning.
  13. Handle pest control services, ensuring a clean and hygienic environment.

  14. Manage food and beverage services (cafeteria, vending machines) as required.

  15. Vendor Management:

  16. Develop and maintain strong relationships with service providers for both technical and soft services.

  17. Ensure adherence to service-level agreements (SLAs) and manage contracts, performance reviews, and renewals.

  18. Conduct periodic vendor audits to ensure quality and compliance.

  19. Budgeting & Cost Control:

  20. Prepare, monitor, and manage the facility's operational budgets, including costs for repairs, maintenance, utilities, and soft services.

  21. Implement cost-saving initiatives without compromising on service quality.

  22. Reporting & Documentation:

  23. Maintain accurate records of maintenance activities, vendor performance, and operational budgets.

  24. Provide periodic reports to senior management on facility performance, energy usage, and cost optimization.
  25. Implement and monitor key performance indicators (KPIs) for service delivery.

Key Requirements:

  • Bachelors degree in Engineering, Facilities Management, or a related field.
  • 4+ years of experience in facilities management, with at least 4 years managing large IT parks or commercial complexes.
  • Strong knowledge of technical services (HVAC, electrical, plumbing) and soft services (housekeeping, security, landscaping).
  • Proven experience in vendor management, budgeting, and cost optimization.
  • Excellent communication, problem-solving, and team management skills.
  • Familiarity with health, safety, and environmental regulations.

Reporting to:
Senior Facility manager

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