
Personal Assistant To Director
3 weeks ago
Role & responsibilities
- Manage and optimize daily schedules across business, personal, and family calendars.
• Coordinate and confirm logistics for meetings, events, and appointments, including transport arrangements.
• Organize domestic and international travel, including bookings, itineraries, and ground transportation.
- Provide ongoing support for the Directors family, including household staff coordination, personal appointments, and travel planning.
- Be available during off-hours (evenings/weekends) for urgent requirements.
• Maintain strict confidentiality in handling sensitive personal and professional matters.
•Manage all incoming and outgoing communication, including emails and messages on behalf of the Director.
• Liaise with internal teams, external stakeholders, vendors, and household staff to ensure timely execution of tasks.
• Maintain accurate and updated contact lists, guest directories, and mailing databases.
• Track and reconcile both personal and business-related expenses, including purchases, returns, and reimbursements.
• Prepare monthly expense reports and maintain organized records for audit and review.
• Implement and manage electronic and physical filing systems for documentation and reference.
Preferred candidate profile
- 4 -10 years of experience as a Personal Assistant, Executive Assistant, or Secretary to Director/MD
- Experience supporting senior leadership is highly preferred
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