Key Account Executive

4 weeks ago

New Delhi, India Hill Spring International School Full time

Roles and Responsibilities of an Accounts Executive in a School1. Financial Record Keeping- Maintain accurate books of accounts (cashbook, ledgers, journals, trial balance). - Ensure all receipts and payments are properly recorded and supported with documentation. - Reconcile daily collections (fees, miscellaneous charges) with bank deposits.2. Fee Management- Manage student fee records — fee collection, receipts, refunds, concessions, and scholarships. - Issue fee reminders and track overdue payments. - Prepare periodic reports on fee collections and outstanding dues. - Handle fee-related queries from parents with accuracy and courtesy.3. Payroll & Staff Payments- Assist in preparing monthly payroll and salary disbursement for teaching and non-teaching staff. - Maintain records of advances, loans, statutory deductions (PF, TDS, ESI, etc.). - Ensure timely reimbursement of staff claims (travel, medical, etc.).4. Budgeting & Expense Control- Support the Accounts Manager/Head in preparing annual school budgets. - Track actual expenses against budget allocations. - Process vendor bills, ensure timely payments, and maintain supplier accounts. - Negotiate payment terms with vendors when required.5. Compliance & Statutory Responsibilities- Ensure compliance with statutory requirements like GST, TDS, PF, Professional Tax, and other local regulations. - Assist auditors in internal and statutory audits by providing necessary records. - Maintain updated knowledge of education-related tax exemptions and compliance rules.6. Banking & Reconciliation- Handle banking transactions — deposits, withdrawals, fund transfers, RTGS/NEFT. - Prepare and reconcile monthly bank statements. - Maintain petty cash and ensure proper vouchers and approvals.7. Reporting & Documentation- Generate financial reports (daily, monthly, quarterly) for school management. - Prepare balance sheets, income & expenditure statements under guidance of Accounts Head. - Maintain filing of all vouchers, receipts, invoices, and contracts.8. Support for School Administration- Coordinate with the admissions office regarding new students’ fee structures. - Work with HR for staff-related financial matters. - Support school leadership with data for decision-making and financial planning.9. Audit & Transparency- Provide timely financial data during internal/external audits. - Ensure transparency and accuracy in all financial dealings. - Help implement financial policies and internal control systems.10. Professional Conduct- Maintain confidentiality of student, staff, and school financial information. - Be responsive to parents, vendors, and staff queries. - Uphold ethical practices and integrity in all financial transactions.

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