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Executive Secretary to MD

4 weeks ago

Mumbai, India KEC International Ltd Full time

Job Responsibilities-

Administrative Support:

Manage and maintain the MD’s schedule, including appointments, meetings, and travel arrangements. Prepare meeting agendas, take minutes, and follow up on action items. Handle confidential and sensitive information with discretion. Draft, format, and proofread emails, reports, and other documents on behalf of the MD.

Communication and Liaison:

Act as the first point of contact for the MD—screening calls, emails, and visitors. Liaise with internal departments and external stakeholders on behalf of the MD. Ensure timely and effective communication between the MD and company staff.

Document Management:

Maintain organized filing systems (digital and physical) for key documents and records. Track incoming and outgoing correspondence and ensure timely responses.

Travel and Event Coordination:

Arrange domestic and international travel, including flights, accommodations, and itineraries. Assist in the planning and coordination of meetings, conferences, and corporate events.

Office Management Support:

Monitor office supplies and liaise with procurement if required. Support special projects, presentations, and reports as assigned by the MD.

Qualification -
Any Graduate

Technical -

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of office equipment and CRM tools is a plus

Behavioral -

Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Professional demeanour, with discretion and confidentiality. High level of attention to detail and accuracy. Ability to work independently and under pressure.