Executive Secretary/Personal Secretary- MD

4 days ago

Mumbai, Maharashtra, India D 'Decor Exports Pvt Ltd Full time ₹ 12,00,000 - ₹ 24,00,000 per year

Roles & Responsibilities:

  • Would be responsible to manage the MD's Office.
  • Would be responsible for calendar management, requiring interaction with both internal and external customers and coordinate a variety of complex executive meetings
  • Answer phones and direct and guide all incoming calls promptly and efficiently.
  • Communicate and handle incoming and outgoing electronic communications on behalf of the MD
  • Review and summarize miscellaneous reports and documents; prepare background documents and answer outgoing mail as necessary.
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Updating the Travel schedule and hotel reservations for MD & family as needed and informed by the Travel Team.
  • Ensure that all confidential & sensitive information is securely handled, stored as appropriate & no such information is divulged or made accessible to unauthorized person.
  • Coordinate various meetings from MD's office and look after day to day activities in MD's office.
  • Follow up and co-ordination with various departments of HO and Tarapur plants for updates on the actions taken (Finance, yarn purchase & imports)
  • Record Management
  • Over and above the defined role, executing additional tasks which are assigned on day to day basis by the MD and his family.
  • Online Purchase of the Items as and when required by the MD and his family
  • Maintaining contact database of the MD
  • Coordinate and follow-up on all tasks assigned by the top management within the allotted deadlines
  • Schedule and coordinate meetings, conferences, conference calls, internal sessions, special events, etc.
  • Manage correspondences and communication as per the instructions and maintaining confidentiality at all levels.
  • Research work for a work area given by the MD
  • Organizing & coordinating events & conferences.
  • Organize and maintain the office filing system.
  • Screen and pay the Invoices on time received for payment after the approval from the MD.

Desired candidate profile:

  1. Graduate with 8+ years of relevant experience, preferably having diploma in Secretarial Practice.

  2. Proficiency in computer applications.

  3. Should be able to multi task.

  4. Should have prior work experience in managing the above mentioned tasks.

  5. Knowledge of Internet

  6. Analytical Skills

  7. Interpersonal Skills

  8. Communication Skills

We are a 6 days working company- Alternate Saturdays off

  • Personal Secretary

    2 weeks ago

    Mumbai, Maharashtra, India ProCapital Full time ₹ 12,50,000 - ₹ 13,00,000 per year

    Urgently Required "Personal Secretary cum House Manager" IN Big Company at DadarPost- Personal Secretary to MD cum House ManagerLocation- Dadar WestExperience- 8Yrs+Salary- Open to DiscussionShort JDManaging the calendar and set up meetings accordinglyManage the entire administrative phone calls, AMC, Renewals, Procurement of any assets for the Managing...

  • Company Secretary

    1 week ago

    Mumbai, Maharashtra, India Speshally NHS Pvt Ltd Full time ₹ 8,00,000 - ₹ 17,00,000 per year

    Company Secretary & Compliance Officer (Mumbai)Speshally is partnering with a leading IT domain client based in Andheri, Mumbai, to hire a seasoned legal and governance professional. If you are a high-calibre Company Secretary ready to drive compliance and corporate governance for a dynamic IT company, this is your next movePosition: Company Secretary and...

  • Personal Secretary

    4 days ago

    Mumbai, Maharashtra, India Horizon Packs Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    We are seeking a highly organized, discreet, and proactive Personal Secretary to provide comprehensive administrative and personal support to [Executive Name or Title]. The ideal candidate will manage schedules, coordinate meetings, handle correspondence, and ensure the smooth functioning of day-to-day operations, both professional and personal.Key...

  • Personal Secretary

    1 week ago

    Mumbai, Maharashtra, India AZAD ROLLING SHUTTERS AND CONSTRUCTION Full time ₹ 3,00,000 - ₹ 9,00,000 per year

    Job Title: Personal SecretaryGender: Female OnlyAge Limit: 18 – 30 yearsContact (WhatsApp): Responsibilities:Calendar Management: Organize and maintain appointments, meetings, and travel schedules.Communication: Handle emails, phone calls, and memos; ensure timely and professional responses.Documentation: Prepare reports, presentations, and various office...

  • Secretary

    2 weeks ago

    Navi Mumbai, Maharashtra, India Magnum Management And Services Full time ₹ 3,00,000 - ₹ 4,50,000 per year

    Maintain official records & documentation- Draft letters, memos, notices, and official communication- Schedule and organize meetings, minutes preparation- Filing, data entry, correspondence, and support to MD Whattssup CV Required Candidate profileGraduate - 3–5 years in secretarial/admin role- Administrative & coordination skills- Attention to detail,...

  • Secretary to Group Company Secretary

    6 days ago

    Mumbai, Maharashtra, India Mahindra & Mahindra Limited Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Responsibilities & Key Deliverables As the Group Secretarial Secretary, you will play a pivotal role in supporting the Group Company Secretary and ensuring the seamless execution of secretarial and organizational tasks. This position requires professionalism, confidentiality, and a strong understanding of corporate governance practices.Administrative...

  • Personal Secretary

    4 days ago

    Mumbai, Maharashtra, India Kleo Full time ₹ 4,20,000 - ₹ 10,80,000 per year

    Personal Secretary to Director – MumbaiLocation:Mumbai, IndiaEmployment Type:Full-Time | On-SiteExperience:3–5 years preferredSalary Rs 35,000 per month⸻About the RoleWe're looking for aPersonal Secretaryto support the Director with both professional and personal responsibilities. The ideal candidate will be organised, dependable, and capable of...

  • Executive Secretary

    6 days ago

    Mumbai, Maharashtra, India Right Sports Apparels Full time ₹ 3,00,000 - ₹ 6,00,000 per year

    Company DescriptionWe are looking for a dedicated and highly organized Executive Secretary to provide direct support to senior leadership and ensure smooth day-to-day operations. This role is not limited to administrative work—it requires someone proactive, trustworthy, and capable of managing a wide range of responsibilities with discretion.Role...

  • Secretary

    1 week ago

    Mumbai, Maharashtra, India HYBRID AGRI BIOTECH PVT. LTD. Full time ₹ 4,00,000 - ₹ 12,00,000 per year

    Position: Assistant Secretarial ManagerReporting To: Company Secretary / Senior ManagementLocation: Vashi, MumbaiType: Full-timeSalary: As per company standardsHow to ApplyInterested candidates can apply by filling out the application form at the following link: Job Application Form - Role OverviewWe are seeking a highly competent Assistant Secretarial...

  • Personal Secretary

    2 weeks ago

    Mumbai, Maharashtra, India S M ELECTRICAL WORKS Full time ₹ 1,80,000 - ₹ 2,40,000 per year

    Post - Personal SecretaryLocation- MulundEducation- GraduateExperience-1 yearsSkill and job duties as followsSchedule meetings and manage calendars.Answer phone calls and emails and take messages.Take accurate and comprehensive notes at meetings.Help with daily time management.Plan travel, including flights, accommodation and ground transportationJob Type:...