Personal Secretary

1 week ago

Mumbai, Maharashtra, India Horizon Packs Full time ₹ 9,00,000 - ₹ 12,00,000 per year

We are seeking a highly organized, discreet, and proactive Personal Secretary to provide comprehensive administrative and personal support to [Executive Name or Title]. The ideal candidate will manage schedules, coordinate meetings, handle correspondence, and ensure the smooth functioning of day-to-day operations, both professional and personal.

Key Responsibilities:

Administrative Support:

  • Manage calendars, appointments, and meetings.
  • Prepare agendas, take minutes, and follow up on action items.
  • Draft, proofread, and manage emails, letters, and other correspondence.
  • Maintain files, records, and documents (physical and digital).

Travel & Logistics:

  • Organize domestic and international travel including visas, tickets, accommodations, and itineraries.
  • Handle logistics for meetings, events, and conferences.

Personal Assistance:

  • Manage personal errands and appointments as required.
  • Handle confidential information with discretion and integrity.
  • Coordinate with household staff or service providers if applicable.

Communication & Liaison:

  • Act as a point of contact between the executive and internal/external stakeholders.
  • Screen phone calls and prioritize messages.

Task & Project Management:

  • Track deadlines, prioritize tasks, and ensure timely follow-up.
  • Assist in preparing reports, presentations, and spreadsheets.

Requirements:

  • Proven experience as a Personal Secretary, Executive Assistant, or similar role.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong organizational and time management skills.
  • Ability to multitask and work under pressure.
  • High level of discretion and confidentiality.
  • [Optional: Bachelors degree in Business Administration or related field.]

Preferred Attributes:

  • Positive attitude and professional demeanor.
  • Flexibility with work hours when required.
  • Attention to detail and a proactive approach.

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