Personal Secretary

3 days ago

Mumbai, Maharashtra, India Orbit Exports Full time ₹ 5,00,000 - ₹ 12,00,000 per year

We are seeking a highly organized, proactive, and exceptionally skilled Personal Secretary to provide comprehensive administrative and organizational support to our Chief Operating Officer (COO) and Managing Director (MD), handling both professional and personal tasks. This dual role encompasses managing schedules, coordinating travel, handling correspondence, and organizing events, while also assisting with personal matters. The ideal candidate will be a smart and resourceful individual with a minimum of 5 years of experience supporting senior executives, ideally within a fast-paced environment.

This dynamic role requires a professional who can handle both professional and personal tasks, manage complex schedules, and represent our executives with the highest level of professionalism, both internally and externally.

Role & responsibilities

Personal Support:

  • Managing personal appointments and social engagements.
  • Handling personal errands and tasks.
  • Coordinating household management and maintenance.
  • Assisting with personal finances and paperwork.

Administrative Support:

  • Handling correspondence, including emails, phone calls, and mail.
  • Organizing and maintaining files and records.
  • Preparing documents, reports, and presentations.

Calendar and Schedule Management:

  • Expertly manage complex calendars, including scheduling meetings, appointments, and conferences across multiple time zones. Proactively identify and resolve scheduling conflicts.

Travel Management:

  • Arrange extensive domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries. Prepare travel expense reports accurately and efficiently.

Information Management:

  • Organize and maintain highly confidential files, documents, and records, both physical and digital, ensuring easy retrieval and compliance with data security protocols.

Stakeholder Liaison:

  • Act as a professional and courteous liaison between the COO/MD and internal/external stakeholders, including clients, partners, and employees.

Local Commutes:

  • Be readily available to commute within the city for various tasks, including errands, event coordination, or urgent deliveries, as assigned.

Problem-Solving:

  • Proactively identify potential issues and offer solutions, demonstrating excellent judgment and problem-solving skills.

Preferred candidate profile

  • Bachelor's degree in any related field.
  • Minimum of 5 years of progressive experience as an Executive Assistant supporting C-suite executives (COO, MD, CEO, etc.).
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms.
  • Excellent organizational and time management skills.
  • Strong communication (written & verbal) and interpersonal skills.
  • Ability to multitask and prioritize effectively.
  • Proven ability to manage multiple priorities, work independently, and meet deadlines in a fast-paced, demanding environment.
  • Discretion and confidentiality in handling sensitive information.
  • Flexible for local commutes within the city, often with short notice.

Do reach out to us with your updated Resume to - if Interested in this role. You are also welcome to share qualified references, if they suit the role above.

Regards

HR - Orbit Team

  • Personal Secretary

    3 days ago

    Mumbai, Maharashtra, India CoKaCo Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    Company DescriptionCoKaCo provides comprehensive fundraising support to Startups and SMEs. The company offers a range of services, including Financial Modeling, Pitch Deck presentation, Fund advisory, as well as other Financial, Legal, and IT services. CoKaCo is committed to helping emerging businesses thrive by equipping them with essential tools and...

  • Personal Secretary

    1 day ago

    Mumbai, Maharashtra, India ProCapital Full time ₹ 12,50,000 - ₹ 13,00,000 per year

    Urgently Required "Personal Secretary cum House Manager" IN Big Company at DadarPost- Personal Secretary to MD cum House ManagerLocation- Dadar WestExperience- 8Yrs+Salary- Open to DiscussionShort JDManaging the calendar and set up meetings accordinglyManage the entire administrative phone calls, AMC, Renewals, Procurement of any assets for the Managing...

  • Personal Secretary

    3 days ago

    Mumbai, Maharashtra, India Just Creativo Full time ₹ 12,00,000 - ₹ 36,00,000 per year

    Female Personal Secretary wanted for high-profile entrepreneur. Must be open-minded, flexible for travel & irregular hours, and manage both personal & professional tasks with utmost confidentiality. Salary uncapped for the right candidate.In Mumbai.Office cab/shuttleFood allowanceAnnual bonus

  • Personal Secretary

    5 days ago

    Mumbai, Maharashtra, India International Coaching Institute Full time ₹ 3,00,000 - ₹ 5,00,000 per year

    Company DescriptionThe International Coaching Institute (ICI) is a globally recognised organisation dedicated to providing high-quality coaching education and training programmes. ICI equips aspiring coaches with the skills, knowledge, and tools needed to support clients in achieving personal and professional growth. With diverse programmes including life...

  • Personal Secretary

    1 day ago

    Mumbai, Maharashtra, India S M ELECTRICAL WORKS Full time ₹ 1,80,000 - ₹ 2,40,000 per year

    Post - Personal SecretaryLocation- MulundEducation- GraduateExperience-1 yearsSkill and job duties as followsSchedule meetings and manage calendars.Answer phone calls and emails and take messages.Take accurate and comprehensive notes at meetings.Help with daily time management.Plan travel, including flights, accommodation and ground transportationJob Type:...

  • Personal Secretary

    2 weeks ago

    Mumbai, Maharashtra, India Kleo Full time ₹ 4,20,000 - ₹ 10,80,000 per year

    Personal Secretary to Director – MumbaiLocation:Mumbai, IndiaEmployment Type:Full-Time | On-SiteExperience:3–5 years preferredSalary Rs 35,000 per month⸻About the RoleWe're looking for aPersonal Secretaryto support the Director with both professional and personal responsibilities. The ideal candidate will be organised, dependable, and capable of...

  • Personal Secretary

    3 days ago

    Navi Mumbai, Maharashtra, India Contegrate Entrepot Private Limited Full time ₹ 2,50,000 - ₹ 5,00,000 per year

    Company DescriptionContegrate Entrepot Private Limited specializes in comprehensive warehousing and logistics solutions. Services include public and private customs bonded warehouses, supply chain management, container freight station services, and third-party logistics (3PL). The company also offers import and export consultancy, transportation, labeling,...

  • Personal Secretary

    2 weeks ago

    Mumbai, Maharashtra, India SBFC Finance Full time ₹ 45,000 - ₹ 65,000 per year

    Dear Candidate,Greetings from SBFC Ltd We have opening for the Personal SecretaryLocation - Andheri (JB Nagar)Salary - 20 to 25k in handRoles and ResponsibilitiesManage the personal schedule of a senior executive, ensuring efficient use of time and resources.Coordinate meetings, appointments, and travel arrangements to ensure timely execution.Prepare meeting...

  • Personal Secretary

    7 days ago

    Navi Mumbai, Maharashtra, India Shivam Automovers Full time ₹ 2,00,000 - ₹ 4,00,000 per year

    Responsibilities:* Provide administrative support* Coordinate meetings & travel plans* Manage calendar & schedule appointments* Draft letters & correspondence* Execute secretarial tasks with efficiency

  • Secretary

    1 week ago

    Mumbai, Maharashtra, India Narsee Monjee Institute of Management Studies Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    SecretaryBachelor's Degree of any statutory University and Personal Secretarial Certificate Course or Diploma in Secretarial Course with Stenography and typing is essential. Knowledge in MS-Office is necessary. He/she should have 60/120 w.p.m speed in typing & shorthand, word processing and good communication skills. 3-5 years of secretarial experience &...