Personal Secretary

10 hours ago

Mumbai, Maharashtra, India Orbit Exports Full time ₹ 5,00,000 - ₹ 12,00,000 per year

We are seeking a highly organized, proactive, and exceptionally skilled Personal Secretary to provide comprehensive administrative and organizational support to our Chief Operating Officer (COO) and Managing Director (MD), handling both professional and personal tasks. This dual role encompasses managing schedules, coordinating travel, handling correspondence, and organizing events, while also assisting with personal matters. The ideal candidate will be a smart and resourceful individual with a minimum of 5 years of experience supporting senior executives, ideally within a fast-paced environment.

This dynamic role requires a professional who can handle both professional and personal tasks, manage complex schedules, and represent our executives with the highest level of professionalism, both internally and externally.

Role & responsibilities

Personal Support:

  • Managing personal appointments and social engagements.
  • Handling personal errands and tasks.
  • Coordinating household management and maintenance.
  • Assisting with personal finances and paperwork.

Administrative Support:

  • Handling correspondence, including emails, phone calls, and mail.
  • Organizing and maintaining files and records.
  • Preparing documents, reports, and presentations.

Calendar and Schedule Management:

  • Expertly manage complex calendars, including scheduling meetings, appointments, and conferences across multiple time zones. Proactively identify and resolve scheduling conflicts.

Travel Management:

  • Arrange extensive domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries. Prepare travel expense reports accurately and efficiently.

Information Management:

  • Organize and maintain highly confidential files, documents, and records, both physical and digital, ensuring easy retrieval and compliance with data security protocols.

Stakeholder Liaison:

  • Act as a professional and courteous liaison between the COO/MD and internal/external stakeholders, including clients, partners, and employees.

Local Commutes:

  • Be readily available to commute within the city for various tasks, including errands, event coordination, or urgent deliveries, as assigned.

Problem-Solving:

  • Proactively identify potential issues and offer solutions, demonstrating excellent judgment and problem-solving skills.

Preferred candidate profile

  • Bachelor's degree in any related field.
  • Minimum of 5 years of progressive experience as an Executive Assistant supporting C-suite executives (COO, MD, CEO, etc.).
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms.
  • Excellent organizational and time management skills.
  • Strong communication (written & verbal) and interpersonal skills.
  • Ability to multitask and prioritize effectively.
  • Proven ability to manage multiple priorities, work independently, and meet deadlines in a fast-paced, demanding environment.
  • Discretion and confidentiality in handling sensitive information.
  • Flexible for local commutes within the city, often with short notice.

Do reach out to us with your updated Resume to - if Interested in this role. You are also welcome to share qualified references, if they suit the role above.

Regards

HR - Orbit Team

  • Personal Secretary

    9 hours ago

    Mumbai, Maharashtra, India CoKaCo Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    Company DescriptionCoKaCo provides comprehensive fundraising support to Startups and SMEs. The company offers a range of services, including Financial Modeling, Pitch Deck presentation, Fund advisory, as well as other Financial, Legal, and IT services. CoKaCo is committed to helping emerging businesses thrive by equipping them with essential tools and...

  • Personal Secretary

    9 hours ago

    Mumbai, Maharashtra, India Just Creativo Full time ₹ 12,00,000 - ₹ 36,00,000 per year

    Female Personal Secretary wanted for high-profile entrepreneur. Must be open-minded, flexible for travel & irregular hours, and manage both personal & professional tasks with utmost confidentiality. Salary uncapped for the right candidate.In Mumbai.Office cab/shuttleFood allowanceAnnual bonus

  • Personal Secretary

    2 weeks ago

    Mumbai, Maharashtra, India SBFC Finance Full time ₹ 45,000 - ₹ 65,000 per year

    Dear Candidate,Greetings from SBFC Ltd We have opening for the Personal SecretaryLocation - Andheri (JB Nagar)Salary - 20 to 25k in handRoles and ResponsibilitiesManage the personal schedule of a senior executive, ensuring efficient use of time and resources.Coordinate meetings, appointments, and travel arrangements to ensure timely execution.Prepare meeting...

  • Personal Secretary

    2 days ago

    Mumbai, Maharashtra, India BD&G private Limited Full time ₹ 2,40,000 - ₹ 2,88,000 per year

    Desired Candidate Profile· Female Candidates only from 0.6 months to 1 year of experience as a Secretary/Office Coordinator. Confident freshers can apply too.Key Roles· Co-ordination and follow-ups with cross functional departments.· Handling to-do list of the MD. Prioritizing and re-prioritizing schedules and appointments· Coordination with different...

  • Secretary

    2 days ago

    Mumbai, Maharashtra, India Neo Wealth and Asset Management Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    WALK-IN INTERVIEWS PERSONAL SECRETARY Lower Parel - Mumbai As Neo scales across wealth, asset management, and capital markets, we're looking for a sharp, dependable, and highly organized professional to support senior management in a role that demands both discretion and dynamism. Role: Personal Secretary Location: Lower Parel, Mumbai This is not just about...

  • Junior Company Secretary

    5 days ago

    Mumbai, Maharashtra, India Alphard Group Full time ₹ 6,00,000 - ₹ 9,60,000 per year

    Location - MumbaiSalary Range – 5 – 8 L PAIndustry – MaritimeJob Role Summary:A leading, globally diversified maritime company is looking to hire a junior Company Secretary who will assist the Company Directors in overseeing daily operations and ensuring adherence to legal and statutory obligations for the Group of companies on a global scale.Job...

  • Assistant Company Secretary

    8 hours ago

    Mumbai, Maharashtra, India Shiksit Full time ₹ 3,60,000 - ₹ 3,96,000 per year

    Position: Assistant Company Secretary / CS TraineeLocation: MumbaiExperience Required: 1 year (Internship experience will also works )Salary : up to 33kEligibility Criteria:CS Inter (currently pursuing or drop out from CS)1 year of relevant experience in a company secretarial or compliance-related roleEager to learn and grow in a structured corporate...

  • Company Secretary

    3 weeks ago

    Navi Mumbai, Maharashtra, India LANCER CONTAINER LINES LTD Full time

    Job DescriptionCompany Secretary - TraineeJob Location : Belapur CBD (In Person)Joining : ImmediateCompany DescriptionLancer Container Lines was established in 2011 to meet the Indian industry&aposs need for competitive and quality logistic services. Our goal is to provide superior service through clear communication and flexibility to accommodate our...

  • secretary (ghatkopar)

    9 hours ago

    Mumbai, Maharashtra, India TheTalentforte Full time ₹ 5,50,000 - ₹ 6,50,000 per year

    DEAR JOB SEEKER,Our client is a Manufacturer & Exporter of Pharmaceutical ProductsJob location: Ghatkopar, MumbaiTimings: 9.30am to 5.30pmWorking days: 2nd & 4th Saturday offSECRETARYAny Graduate or any Secretarial courseExperience of 2-3 years as Secretary, preferably pharma companyEnglish communication skills. is mandatoryProficiency in Microsoft Office...

  • Head Company Secretary

    3 hours ago

    Mumbai, Maharashtra, India Nido Home Finance Limited Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Dear Candidate,We have an opening for Company Secretary for Nido Home Finance Limited.Job Location :- Kurla West.Key focus area of company secretary is to carry out the secretarial and compliance requirements of the organization. The role includes preparation and finalization of Board Agenda, Minutes, tracking the actionables arising out of meetings, and...