Executive Assistant

2 weeks ago


Navi Mumbai, India Smart Moves Consultants Full time

Greetings from Smart Moves


Position : EA to MD


Industry : Chemical manufacturing (looking from same background candidates only)


Working days and time : Monday to Saturday 10am to 6.30pm.


Salary : As per market standards


Location: Mumbai 400043


Job description:

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Effectively managing the MD’s schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the MD’s time.

Acting as a primary point of contact between the MD and internal/external parties.

Handling confidential information with discretion and maintaining organized records.

Planning and organizing meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed.

Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning.

Assisting the MD in various projects by conducting research, compiling data, and providing administrative support to ensure project milestones are met.

Organizing and coordinating company events, conferences, or other functions that involve the MD’s participation.

Must have excellent written and verbal communication skills.

Diary management – outlook experience essential.

Organizing visas.

Addressing day-to-day challenges and solving problems independently or by consulting with the MD when necessary.

Up-to-date with the latest office gadgets and applications.

Reconciling monthly expenses.

Must be versed with Web research for timely presentation of data sought.


Interested candidates can mail their resumes on zainab.malekpurwala@smartmoves.co.in


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