Bid Manager

2 days ago

New Delhi, India Intellect Design Arena Ltd Full time

Job Description – Experience 5-6 years. TheBid Manageris a central function responsible for the end-to-end management, coordination, and successful delivery of high-quality, compliant, and compelling proposals (RFPs, RFIs, proactive bids, and tenders). This role acts as the single point of contact for the bid process, driving cross-functional teams to ensure timely submission and adherence to established governance standards, ultimately maximizing the organization's win rate.Key Responsibilities I. Bid Lifecycle Management & Execution Own and managethe complete bid lifecycle, from initial opportunity qualification and receipt to final submission and post-bid review. Conduct comprehensive analysisand initial qualification of all received bid documents (RFPs, RFIs, etc.) to confirm requirements, scope, terms, and internal alignment. Establish and maintaina rigorousBid Planand timeline, defining key milestones, deliverables, and resource allocation. Secure sign-off from Pre-Sales leadership. Lead the internal clarification processby aggregating and finalizing complex technical, contractual, and commercial questions for submission to the client/prospect. Drive the content creationprocess, ensuring that the proposed solution themes are coherently articulated, contextualized, and mapped directly to client requirements, moving beyond generic responses. Oversee the final productionand quality assurance of all submission documents (including the main response document and all requisite attachments, such as NDAs, contracts, and supporting materials) to ensure absolute compliance and professional presentation. Coordinate the circulationof all official bid correspondence, updates, Q&As, errata, and corrigendum to the core bid team and relevant stakeholders. II. Stakeholder Collaboration & Leadership Organize and leadtheBid Kick-off Call , clearly defining roles, responsibilities (using a clearRACImatrix), timelines, and the overall win strategy/theme for all contributing departments (e.g., Sales, Legal, Solutions, Finance, Delivery). Facilitate effective communicationby documenting and circulating comprehensiveMinutes of Meeting (MoM)for all bid-related meetings. Serve as the central liaisonbetween Pre-Sales, Solution Architects, and the content contributors to ensure a unified and consistent narrative throughout the proposal. Support Pre-Sales Managersin the development and enhancement of reusable sales enablementcollateralsand standard proposal content. III. Governance, Quality & Process Adherence Ensure strong adherenceto the organization’sStandard Operating Procedures (SOPs)and established Bid Governance frameworks. Manage the repositoryof standard content, templates, and successful bid artifacts, ensuring they are current, accurate, and readily accessible. Conduct post-bid reviews(win/loss analysis) to capture lessons learned and continuously improve the efficiency and effectiveness of the bid process.Required Skills and Qualifications Proven experiencemanaging the full lifecycle of complex, high-value B2B proposals/RFPs, preferably within the relevant industry (e.g.BFSI products). Exceptional project management skillswith the ability to manage competing priorities and tight deadlines in a high-pressure environment. Strong verbal and written communication skillswith a keen eye for detail and quality assurance. Proficiency with MS Office(Word, Excel, PPT etc) A strong understanding of typical contractual and legal requirements involved in the bid process.

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