Facility & Administration (Senior Role)

1 week ago

Mumbai, India Aeries Technology Full time

Position/Title: Facility & Administration (Senior Role)

Department: Corporate Administration

Years of experience: 18+ years

Level: Full-time

Location: Mumbai

Shifts (if any): 11:00 am onwards (candidate should be flexible to work as per the business requirement)


Essential Duties & Responsibilities:


Administration:

  • Lead and manage the entire administration function, including facility management, general office administration, vendor management, and the Global Travel Desk.
  • Understand the needs of various departments, formulate strategic interventions, and ensure continuous improvement as part of the change management plan.
  • Ensure compliance with required facility and office statutory requirements, handling and managing related licenses and certifications, including the Shops & Establishment Act.
  • Manage admin contracts for vendors across all Aeries group entities globally.
  • Finalize budgets, monitor and control administration capex/opex expenditures, and maintain cost efficiency in admin assets inventory as per global budget guidelines.
  • Liaise with consultants and suppliers, overseeing site and resource management across multiple locations.
  • Develop and implement sourcing initiatives to create a competitive edge in the market and ensure cost savings.
  • Establish and maintain sustainable long-term partnerships with vendors and suppliers; monitor performance to meet service, cost, delivery, and quality norms; negotiate pricing, quality improvement rates, timely delivery, and credit terms.
  • Identify and select potential vendors to enhance cost-effectiveness and increase efficiency on a global scale.
  • Direct end-to-end management of corporate events and functions internationally.
  • Partner with safety and security advisory service providers to ensure workplace safety and security across all locations.
  • Ensure the ready availability of infrastructure (IT & non-IT, office furniture, LAN/WAN connection) for employees worldwide.
  • Oversee new office setups across geographies, ensuring compliance with ESG (Environmental, Social, and Governance) standards and managing related audits.


Global Travel Operations:

  • Spearhead and oversee global travel functions, including travel arrangements (air/accommodation/hotel booking), reservations, ticketing, and billing.
  • Guide the team to negotiate with international hotels/service apartments for the best corporate deals, leveraging best rates to enable employees to utilize top facilities at competitive rates.
  • Manage and encourage employees to use the automated Booking Module for travel services to improve overall efficiencies and cost savings.
  • Draft reports for management detailing global program costs and trends.
  • Establish seamless processes for bookings for both international and domestic travel requirements.


Administration Operations:

  • Manage complete facility and administration operations for all global Aeries locations.
  • Ensure efficient utilization of space and power across all facilities.
  • Formulate and execute multiple business strategies for the Administration Department in collaboration with key global members, significantly contributing to developing synergies to leverage the Aeries brand.


Facility Management:

  • Provide short-term problem-solving and long-range facilities planning on a global scale.
  • Engage in regular communication with location managers regarding priorities and required maintenance.
  • Manage complete facilities and infrastructure setup, liaising with contractors and interior designers.
  • Oversee maintenance of office equipment, fixed assets, complaint registers, and stock books, ensuring all equipment is under warranty.
  • Supervise activities such as maintenance of attendance and updating the eligibilities of housekeeping staff.
  • Administer communication facilities such as internal telephone directory issues, new lines, lease circuits, outdoor faults, telephone usage statements, new lines/transfers, and all aspects of entry in the telephone directory.
  • Should have knowledge & expertise on experience in ESG standards, audit processes, and compliance with the Shops & Establishment Act.


Qualifications:

  • Bachelor's degree with 18+ years of experience
  • MBA preferred
  • Experience working with IT/ITES companies
  • Explore cost effective options for Aeries facility expansion/ consolidation, including Tier 2/3 cities in India and global locations.
  • Ability to create standard processes and drive multi-geography global teams.
  • Proven experience in global administration and facility management
  • Strong background in managing global travel desk and operations
  • Demonstrated leadership in overseeing global travel operations, managing diverse facilities worldwide, and establishing strategic offices/COE’s for streamlined operations.


The Job responsibilities of the candidate shall include but not limited to the Job Description & to perform any other tasks/functions as required by the Company.

  • Facility & Administration (Senior Role)

    1 week ago

    Mumbai Metropolitan Region, India Aeries Technology Full time

    Position/Title: Facility & Administration (Senior Role)Department: Corporate AdministrationYears of experience: 18+ yearsLevel: Full-time Location: Mumbai Shifts (if any): 11:00 am onwards (candidate should be flexible to work as per the business requirement)Essential Duties & Responsibilities:Administration:Lead and manage the entire administration...

  • CRM -security or Facility Industry

    2 weeks ago

    Mumbai, Maharashtra, India DC Consultants Full time

    Opening: 1 Nos.- Job ID: 78155- Employment Type: Full Time- Reference: - Work Experience: 4.0 Year(s) To 8.0 Year(s)- CTC Salary: 0.00 LPA TO 6.00 LPA- Function: HR - IR / Administration / Facility Management- Industry: Facility Management- Location: - Mumbai Posted On: 02nd Mar, 2024 **We are having an urgent opening for the position of** CRM for** a...

  • Senior Facility Executive

    2 months ago

    Mumbai, India JLL Full time

    Senior Facilities Executive Account Management – Work Dynamics(Country, Region) What this job involves: Prioritising the facilities’ needs Working with both the facilities manager and the assistant facilities manager, you’ll oversee the property’s day-to-day operations and ensure that all administrative functions, security issues and...

  • Front Office Facility Administrator

    4 weeks ago

    Mumbai, India Brunel Full time

    We’re hiring Front office Cum Facility Administrator for one of our Leading MNC in Oil & Gas to join their growing team. This position is based out in Navi Mumbai. **About this role** Position: Front Office cum Facility Administrator. YOE: 3 to 6 Years. Contract: Contract Basis (12 Months & extendable) Location: Navi Mumbai. - Couriers (outgoing); -...

  • Facilities Coordinator

    1 week ago

    Mumbai, Maharashtra, India Industrial Light & Magic Full time

    **Position Summary** The youngest of all the ILM studios, the India studio leverages the expertise and technological know-how developed over 40 years at Industrial Light & Magic combined with the top artists and technicians in the region. Knowledge and culture flow freely between the company’s five studios and the global team shares tools and workflow...

  • Facilities Coordinator

    3 weeks ago

    Mumbai, Maharashtra, India Industrial Light & Magic Full time

    Position SummaryThe youngest of all the ILM studios, the India studio leverages the expertise and technological know-how developed over 40 years at Industrial Light & Magic combined with the top artists and technicians in the region. Knowledge and culture flow freely between the company's five studios and the global team shares tools and workflow allowing...

  • Lead - Administration and Facility Management

    2 days ago

    Mumbai, India Media.net Full time

    About Media.netMedia.net is a leading online ad-tech company that develops innovative products for advertisers and publishers. Media.net has one of the most comprehensive portfolios of advertising technology in the industry across search, native, display, mobile, local, products and video. Media.net manages high-quality ad supply on over 500,000 websites and...

  • Facilities Manager

    1 week ago

    Mumbai, India Morningstar Full time

    Designation – Facilities ManagerLocation – Navi MumbaiThe TeamOur facilities are an important contributor to making Morningstar a great place to work and visit as a client, job applicant or vendor. In this role, you will oversee the management of Morningstar’s Mumbai facility.The RoleManage and coordinate the work of contractors and facilities/admin...

  • Facilities Manager

    1 week ago

    Mumbai, India Morningstar Full time

    Designation – Facilities Manager Location – Navi Mumbai The Team Our facilities are an important contributor to making Morningstar a great place to work and visit as a client, job applicant or vendor. In this role, you will oversee the management of Morningstar’s Mumbai facility.   The Role Manage and coordinate the work of contractors...

  • Facilities Manager

    2 weeks ago

    mumbai, India Morningstar Full time

    Designation – Facilities Manager Location – Navi Mumbai The Team Our facilities are an important contributor to making Morningstar a great place to work and visit as a client, job applicant or vendor. In this role, you will oversee the management of Morningstar’s Mumbai facility.   The Role Manage and coordinate the work of...

  • Security Officer

    2 hours ago

    Mumbai, India National Facility Services Full time

    Job Requirements Job Title: Security OfficerCompany Name: National Facility ServicesLocation: Andheri (East), MumbaiSalary: ₹20,000 - ₹22,000 per monthQualification: 12th Pass and aboveJob Description:National Facility Services is looking for experienced Security Officers to join our team in Andheri (East), Mumbai. If you have 2 - 3 years of...

  • Facilities Executive

    2 weeks ago

    Navi Mumbai, India Leisurely Stays Full time

    Position**:Facilities Executive** **About Us**: At Leisurely Stays, we pride ourselves on delivering exceptional experiences in the [industry] sector. As an innovative and dynamic player in the industry, we are seeking a dedicated Facilities Executive to join our team and contribute to the continuous enhancement of our distinctive workspaces. **Role...

  • Lead - Administration and Facility Management

    2 days ago

    Mumbai, India Media.net Full time

    About Media.net Media.net is a leading online ad-tech company that develops innovative products for advertisers and publishers. Media.net has one of the most comprehensive portfolios of advertising technology in the industry across search, native, display, mobile, local, products and video. Media.net manages high-quality ad supply on over 500,000 websites...

  • Lead - Administration and Facility Management

    4 days ago

    Mumbai, India Media.net Full time

    About Media.netMedia.net is a leading online ad-tech company that develops innovative products for advertisers and publishers. Media.net has one of the most comprehensive portfolios of advertising technology in the industry across search, native, display, mobile, local, products and video. Media.net manages high-quality ad supply on over 500,000 websites and...

  • Lead - Administration and Facility Management

    3 days ago

    Mumbai, India Media.net Full time

    About Media.netMedia.net is a leading online ad-tech company that develops innovative products for advertisers and publishers. Media.net has one of the most comprehensive portfolios of advertising technology in the industry across search, native, display, mobile, local, products and video. Media.net manages high-quality ad supply on over 500,000 websites and...

  • Facilities Coordinator

    3 weeks ago

    Mumbai, Maharashtra, India Framestore Full time

    Responsible for assisting the Facilities team with the day to day running of the Mumbai studio, with specific responsibility for providing hands-on assistance on general maintenance, building and equipment supervision and all other aspects of administration associated with running and delivering first class Facilities services.Responsibilities: Assist the...

  • Facilities Coordinator

    2 weeks ago

    Mumbai, Maharashtra, India Framestore Full time

    **Responsible for assisting the Facilities team with the day to day running of the Mumbai studio, with specific responsibility for providing hands-on assistance on general maintenance, building and equipment supervision and all other aspects of administration associated with running and delivering first class Facilities services.** **Responsibilities**: -...

  • Facilities Executive

    2 months ago

    Mumbai, India JLL Full time

    JLL supports the Whole You, personally and professionally. Facilities Executive Work Dynamics **What this job involves**: Prioritising the facilities’ needs Working with both the facilities manager and the assistant facilities manager, you’ll oversee the property’s day-to-day operations and ensure that all administrative functions, security issues...

  • Facilities Executive

    3 weeks ago

    Mumbai, Maharashtra, India JLL Full time

    JLL supports the Whole You, personally and professionally.Facilities ExecutiveWork DynamicsWhat this job involves:Prioritising the facilities' needsWorking with both the facilities manager and the assistant facilities manager, you'll oversee the property's day-to-day operations and ensure that all administrative functions, security issues and facility...

  • Facilities Coordinator

    4 days ago

    Mumbai, India Framestore Full time

    Responsible for assisting the Facilities team with the day to day running of the Mumbai studio, with specific responsibility for providing hands-on assistance on general maintenance, building and equipment supervision and all other aspects of administration associated with running and delivering first class Facilities services.Responsibilities:Assist the...