Personal Assistant

2 weeks ago

Andheri, India Wings Global Services Full time

Company Overview Wings Global Services is an innovative engineering firm based in Mumbai known for its expertise in delivering multidimensional engineering solutions. We specialize in integrating automation with cross-sectoral expertise, offering services that span the oil & gas, manufacturing, IT, and construction industries. Our approach combines industry-specific acumen with cutting-edge technology to drive efficiency and sustainable progress for our clients.


Job Overview We are seeking a Senior Personal Assistant to join our team at Wings Global Services in Andheri. This full-time role requires a highly organized professional to support our executive management team. The successful candidate will excel in managing executive calendars, arranging travel, and resolving conflicts effectively while maintaining confidentiality and demonstrating exceptional problem-solving abilities.


  • Qualifications and Skills Proven experience in executive support, demonstrating strong organizational and multitasking capabilities.
  • Excellent problem-solving skills with the ability to address and resolve issues promptly and efficiently.
  • Strong commitment to confidentiality, ensuring all sensitive information is handled with care and discretion.
  • Proficiency in event planning, with a keen eye for detail and the ability to coordinate logistics smoothly.
  • Exceptional communication skills, both verbal and written, to liaise effectively with team members and stakeholders.
  • Meeting Scheduling (Mandatory skill): Expert in coordinating and managing complex calendars and scheduling meetings efficiently.
  • Travel Arrangements (Mandatory skill): Experienced in planning and organizing complex travel itineraries and logistics.
  • Conflict Resolution (Mandatory skill): Skilled in identifying and addressing conflicts, ensuring smooth operational workflows.


  • Roles and Responsibilities Provide high-level administrative support to executive management, including managing schedules and appointments.
  • Coordinate and organize internal and external meetings, ensuring all logistical aspects are handled efficiently.
  • Manage travel arrangements for executives, ensuring optimized itineraries and cost-effective planning.
  • Handle sensitive information with the utmost confidentiality and professionalism.
  • Facilitate communication between executive-level managers and various departments or stakeholders.
  • Assist in preparing presentations, reports, and meeting materials as required by executives.
  • Support event planning and execution for company events, ensuring quality and timeliness.
  • Actively participate in resolving any issues or conflicts that impact executive schedules or plans.

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