Executive Assistant – HR Ops Coordinator

3 weeks ago


Mumbai Maharashtra India, Maharashtra Maison Vistaar Full time

Location: Mumbai

Experience: 2–4 years in HR coordination / Executive Assistant roles ** preferably in an Architectural/ Design Firm**

Education: Graduate in HR, Communications, Business Admin, or similar

Interior Design Operational Knowledge is a plus


Responsibilities:

• Act as the primary point of coordination for team tasks, meetings, and deliverables

• Handle recruitment coordination (job postings, candidate screening, follow-ups)

• Maintain contracts, NDAs, HR files, and onboarding kits

• Prepare daily/weekly task trackers and team update reports

• Schedule meetings and support founders in project planning

• Ensure team punctuality, communication, and output tracking

• Coordinate between designers, site engineers, and vendors on deliverables


✅ Required:

• Strong organizational and communication skills

• Proficiency in Google Sheets, Docs, and basic project tracking tools

• Clear understanding of team workflows in a creative/studio environment

• Fluent spoken and written English

• Highly reliable, proactive, and detail-oriented




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