Senior Proposal Writer

Role Snapshot

• Title: Senior Proposal Writer — HHS
• Work Hours: Must overlap with US time zones (EST/CST)
• Type: Full-time
• Reports to: Manager – Presales / Proposal Management
• Start: [ASAP / within 30 days]

Must-Have Experience ::

• 6–10+ years proposal writing for U.S. State/Local HHS programs (e.g., Medicaid/MMIS, Child Welfare/Child Support, Public Health, SNAP/TANF).
• Demonstrated ownership of RFP-compliant narratives (exec summary, technical/management approach, staffing plans, past performance, resumes).
• Compliance matrix creation and section traceability.
• Shipley/APMP knowledge (APMP Foundation or above preferred).
• Experience leading Pink/Red/Gold reviews and incorporating feedback under tight deadlines.
• Advanced MS Word formatting; strong PowerPoint; SharePoint/Teams collaboration.
• Willingness to provide 2–3 redacted writing samples.

Good-to-Have

• Familiarity with MITA, CMS/T-MSIS, HITRUST/PHI considerations.
• Exposure to Cloud/DevOps, Interoperability, Data & Analytics, Cybersecurity narratives.
• Portal experience (e.g., Bonfire, Periscope/BidSync, Ariba, Jaggaer, BidNet).
• Canva/Visio/Figma for quick diagrams.

Day-to-Day

• Lead end-to-end content development, ensure compliance, craft win themes/discriminators, and coordinate SMEs and reviews.
• Curate reusable content (boilerplates, case studies, resumes, graphics) per CMMI L3 / ISO 9001 & 27001 practices.

About the Role

We’re seeking a Senior Proposal Writer experienced in U.S. State & Local Health & Human Services (HHS) domains—such as Medicaid/MMIS, Child Welfare/Child Support, Public Health, SNAP/TANF, Behavioral Health—to lead end-to-end proposal content development for technology services and staff augmentation bids. You will transform complex solutions into compliant, compelling, and customer-centric proposals that win.

What You’ll Do

• Own the narrative: Lead solution storytelling and write high-scoring executive summaries, technical/management approaches, staffing plans, past performance, resumes, and QA/compliance sections.
• RFP compliance: Build and maintain compliance matrices, templates, and outlines; ensure every requirement is addressed with traceability to the RFP.
• Win strategy & themes: Partner with sales, delivery SMEs, and leadership to craft win themes, discriminators, and value propositions aligned to HHS program priorities (outcomes, interoperability, modularity, security, equity).
• Interview & synthesize: Run SME interviews, extract technical details (architecture, tools, processes), and convert into clear, evaluable responses.
• Color team leadership: Plan and facilitate Pink/Red/Gold reviews; incorporate feedback and de-risk gaps ahead of submission.
• Reusable content library: Curate/update the content library (boilerplates, case studies, resumes, graphics, process assets) using version control and metadata best practices.
• Graphics & visuals: Create or brief diagrams, process flows, timelines, and org charts that strengthen evaluation scores (you’ll have design support as needed).
• Schedule & governance: Drive the proposal calendar, stand-ups, actions, and quality gates to meet hard deadlines across Bonfire/Ariba/Esourcing/Periscope/ProcureAZ/Teams/SharePoint portals.
• Quality management: Apply Shipley/APMP best practices, My3Tech’s CMMI L3 / ISO 9001 & 27001 processes, and internal checklists for accuracy, clarity, and consistency.
• Market intel: Track opportunity trends across HHS programs, understand evaluation criteria, and recommend bid/no-bid inputs based on risks and differentiators.

What You’ll Bring

• Experience: 6–10+ years in proposal writing for U.S. State/Local HHS technology programs (services, solutions, and/or staff augmentation).
• Domain fluency: Hands-on writing for Medicaid/MMIS, Child Welfare/Child Support, Public Health, Eligibility/Enrollment, SNAP/TANF, Interoperability, Data & Analytics, Cloud/DevOps, Cybersecurity, and PMO/Agile topics.
• Methodologies: Strong grasp of Shipley or APMP frameworks; able to drive compliance and scoring.
• Writing excellence: Proven track record producing clear, evaluable, and persuasive responses; mastery of active voice, section structuring, and evaluation-friendly formatting.
• Process discipline: Comfortable working through compressed timelines, multiple stakeholders, and version control.
• Tools: MS Word (advanced formatting), PowerPoint, Excel, SharePoint/Teams; familiarity with GovWin/Bonfire/Periscope/BidSync portals; exposure to proposal automation/knowledge base tools is a plus.
• Collaboration: Strong facilitation, interviewing, and feedback incorporation skills; confident presenting to leadership.
• Education/Certs: Bachelor’s degree required; APMP-Foundation/Practitioner preferred.

Nice-to-Have

• Experience writing pricing narratives, assumptions, and risk registers (no costing required).
• Exposure to modular modernization, MITA, HITRUST/PHI, CMS/T-MSIS standards.
• Basic familiarity with Canva/Visio/Figma for quick diagrams.