Senior Proposal Writer

Role Snapshot

• Title:
  Senior Proposal Writer — HHS
• Work Hours:
  Must overlap with
  US time zones (EST/CST)
• Type:
  Full-time
• Reports to:
  Manager – Presales / Proposal Management
• Start:
  [ASAP / within 30 days]

Must-Have Experience (Knockout if missing)

• 6–10+ years
  proposal writing for
  U.S. State/Local HHS
  programs (e.g.,
  Medicaid/MMIS, Child Welfare/Child Support, Public Health, SNAP/TANF
  ).
• Demonstrated ownership of
  RFP-compliant narratives
  (exec summary, technical/management approach, staffing plans, past performance, resumes).
• Compliance matrix
  creation and section traceability.
• Shipley/APMP
  knowledge (APMP Foundation or above preferred).
• Experience leading
  Pink/Red/Gold
  reviews and incorporating feedback under tight deadlines.
• Advanced
  MS Word
  formatting; strong PowerPoint; SharePoint/Teams collaboration.
• Willingness to provide
  2–3 redacted writing samples
  .

Good-to-Have

• Familiarity with
  MITA, CMS/T-MSIS, HITRUST/PHI
  considerations.
• Exposure to
  Cloud/DevOps, Interoperability, Data & Analytics, Cybersecurity
  narratives.
• Portal experience (e.g.,
  Bonfire, Periscope/BidSync, Ariba, Jaggaer, BidNet
  ).
• Canva/Visio/Figma for quick diagrams.

Day-to-Day

• Lead end-to-end content development, ensure compliance, craft
  win themes/discriminators
  , and coordinate SMEs and reviews.
• Curate reusable content (boilerplates, case studies, resumes, graphics) per
  CMMI L3 / ISO 9001 & 27001
  practices.

DETAILED JOB DESCRIPTION:

About the Role

We're seeking a
Senior Proposal Writer
experienced in U.S.
State & Local Health & Human Services
(HHS) domains—such as
Medicaid/MMIS, Child Welfare/Child Support, Public Health, SNAP/TANF, Behavioral Health
—to lead end-to-end proposal content development for technology services and staff augmentation bids. You will transform complex solutions into compliant, compelling, and customer-centric proposals that win.

What You'll Do

• Own the narrative:
  Lead solution storytelling and write high-scoring executive summaries, technical/management approaches, staffing plans, past performance, resumes, and QA/compliance sections.
• RFP compliance:
  Build and maintain
  compliance matrices
  , templates, and outlines; ensure every requirement is addressed with traceability to the RFP.
• Win strategy & themes:
  Partner with sales, delivery SMEs, and leadership to craft
  win themes, discriminators, and value propositions
  aligned to HHS program priorities (outcomes, interoperability, modularity, security, equity).
• Interview & synthesize:
  Run SME interviews, extract technical details (architecture, tools, processes), and convert into clear, evaluable responses.
• Color team leadership:
  Plan and facilitate
  Pink/Red/Gold
  reviews; incorporate feedback and de-risk gaps ahead of submission.
• Reusable content library:
  Curate/update the content library (boilerplates, case studies, resumes, graphics, process assets) using version control and metadata best practices.
• Graphics & visuals:
  Create or brief
  diagrams, process flows, timelines, and org charts
  that strengthen evaluation scores (you'll have design support as needed).
• Schedule & governance:
  Drive the proposal calendar, stand-ups, actions, and quality gates to meet hard deadlines across
  Bonfire/Ariba/Esourcing/Periscope/ProcureAZ/Teams/SharePoint
  portals.
• Quality management:
  Apply
  Shipley/APMP
  best practices, My3Tech's
  CMMI L3 / ISO 9001 & 27001
  processes, and internal checklists for accuracy, clarity, and consistency.
• Market intel:
  Track opportunity trends across
  HHS programs
  , understand evaluation criteria, and recommend bid/no-bid inputs based on risks and differentiators.

What You'll Bring

• Experience:
  6–10+ years in proposal writing for
  U.S. State/Local HHS
  technology programs (services, solutions, and/or staff augmentation).
• Domain fluency:
  Hands-on writing for
  Medicaid/MMIS
  ,
  Child Welfare/Child Support
  ,
  Public Health
  ,
  Eligibility/Enrollment
  ,
  SNAP/TANF
  ,
  Interoperability
  ,
  Data & Analytics
  ,
  Cloud/DevOps
  ,
  Cybersecurity
  , and
  PMO/Agile
  topics.
• Methodologies:
  Strong grasp of
  Shipley
  or
  APMP
  frameworks; able to drive compliance and scoring.
• Writing excellence:
  Proven track record producing
  clear, evaluable, and persuasive
  responses; mastery of active voice, section structuring, and evaluation-friendly formatting.
• Process discipline:
  Comfortable working through
  compressed timelines
  , multiple stakeholders, and version control.
• Tools:
  MS Word (advanced formatting), PowerPoint, Excel, SharePoint/Teams; familiarity with
  GovWin/Bonfire/Periscope/BidSync
  portals; exposure to
  proposal automation/knowledge base
  tools is a plus.
• Collaboration:
  Strong facilitation, interviewing, and feedback incorporation skills; confident presenting to leadership.
• Education/Certs:
  Bachelor's degree required;
  APMP-Foundation/Practitioner
  preferred.

Nice-to-Have

• Experience writing
  pricing narratives
  , assumptions, and risk registers (no costing required).
• Exposure to
  modular modernization
  ,
  MITA
  ,
  HITRUST/PHI
  ,
  CMS/T-MSIS
  standards.
• Basic familiarity with
  Canva/Visio/Figma
  for quick diagrams.