Front Office Executive

3 days ago

Bengaluru Karnataka India, Karnataka kitchens@ - Loyal Hospitality Pvt. Ltd Full time

About Us

Kitchens@ is a leading cloud kitchen and food infrastructure platform, enabling restaurant brands to scale efficiently across cities with minimal capital investment. With a mission to simplify food entrepreneurship, we provide fully-equipped kitchen spaces, operational support, and strategic partnerships that empower culinary brands to grow fast and serve better.


Operating at the intersection of food, tech, and real estate, Kitchens@ combines deep operational expertise with smart infrastructure to unlock scale for food businesses — whether they’re beloved local eateries or fast-growing national chains.


At Kitchens@, we believe in transforming the way food is delivered, one kitchen at a time.


Responsibilities

Front Office & Visitor Management

  • Greet and assist visitors, clients, and vendors with warmth and professionalism.
  • Maintain a log of all visitors and ensure adherence to security and safety protocols.
  • Coordinate with the admin and security team for visitor access and passes.
  • Manage the front-desk area, ensuring it is clean, organized, and presentable at all times.


Communication & Coordination

  • Handle incoming calls, emails, and correspondence; direct them to appropriate personnel.
  • Maintain updated contact lists for internal teams and external stakeholders.
  • Support scheduling of meetings, conference rooms, and appointments.


Administrative Support

  • Manage courier dispatch and receipt logs (documents, parcels, etc.).
  • Assist with stationery, pantry, and office supply inventory management.
  • Coordinate maintenance requests with housekeeping and facility teams.
  • Support HR/Admin teams during employee onboarding (ID cards, welcome kits, etc.).


Record Management & Reporting

  • Maintain and update front-office records, contact directories, and attendance registers.
  • Prepare daily or weekly reports on visitor and call logs, as required.
  • Support documentation and filing of administrative records.


Skills & Attributes:

  • Excellent communication and interpersonal skills.
  • Presentable and customer-service oriented demeanor.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Strong organizational and multitasking abilities.
  • High attention to detail and reliability.


Qualifications & Experience:

  • Graduate in any discipline (preferably in Administration, Hospitality, or a related field).
  • 1–3 years of experience in a front office or receptionist role, preferably in hospitality, corporate, or food tech environments.

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