Campus Maintenance

JOB TITLE:  Executive / Sr. Executive- Campus Maintenance (Admin) 

Duties and Responsibilities :  

1. Campus Building Management - Ensuring compliance with fire safety norms, renewing   of fire safety certificates, conducting fire safety mock drills, training employees on using   fire safety equipment.  

Developing and implementing disaster management plans..  

Ensuring timely servicing of critical installations such as Electrical Panels,   Transformers, Genset, Lift.  

Electrical, plumbing, a structural safety audit of the campus building.  

Building and maintaining relationships with all department heads, external   partners, and vendors to deliver on approved and agreed upon plans.  

Working closely with the finance team on budgets, ensures all projects are duly   tagged to appropriate codes and costs allocated accordingly.  

Enable continuous improvement through a systematic approach to health, safety and wellbeing (mental and physical).  

2. Risk Management - Assessing the risk for the office infrastructure which includes safety  against theft, fire, and burglary. 

3. Event management - Training and workshop coordination - Identification of venue for  training and workshop, support in logistics, procurement of required materials and  resources for the workshop. 

4. Compliances: Providing audit information to management by researching and analyzing  data; preparing reports.

∙ Preparing compliance audit data by compiling and analyzing internal and  external information. 

∙ Supporting departments by collecting and coordinating internal  compliance data with auditors and various departments. 

∙ Providing administrative support by implementing systems, procedures,  and policies; completing projects in support of compliance auditors. ∙ Helping others by answering questions and responding to requests. ∙ Complies with state, and local legal requirements by studying existing and  new legislation. 

∙ Enforcing adherence to requirements and advising management on needed  actions.

∙ Updating job knowledge by participating in educational opportunities and  reading professional publications. 

∙ Enhancing compliance department and organization reputation by  accepting ownership for accomplishing new and different requests ∙ Timely renewal of Health insurance, asset insurance, Annual Maintenance   Contracts of Air Conditioners, RO systems etc  

∙ Managing campus security – CCTV, visitor management system, fire   alarms etc.

5. Redesign of spaces – managing storage spaces, disposal of old furniture, maintaining   common areas, supervising construction/renovation projects on campus  

6. Purchasing & inventory management - Strengthen purchasing management, review   performance of existing suppliers, maintain stock registers, undertake stock audit,   maintain log books for usage of genset, vehicle, electricity consumption etc.

7. Sustainability activities – conserve water & electricity, safe disposal of waste,   recycling of paper etc.  

8. Cafeteria Management – negotiating contracts with vendors, ensuring food safety   norms, managing students in canteen etc.  

9. Admin Team Management – deployment of staff, allocation of work, training,   monitoring progress, performance review of the admin team  

Requirements and Qualifications :  

● Graduate/Post Graduate degree in management, finance, HM professional, or related  fields will be preferred 

● Eight to twelve years' relevant work experience  

Skills Required 

∙ Being Proactive - To take charge of any situation and having a better outcome ∙ Decision making and Prioritization - Should be able to make decisions independently based on  the situation and prioritize accordingly. 

∙ To plan, schedule, organize and implement - Any assigned work to a planned and defined time  frame and schedule. 

∙ Being adaptable and flexible for change in plan/request - Should be able to consider for any  last-minute change in plan/ request. 

∙ Efficient management of people and resources 

∙ Multitasking - Capable of handling multiple requests, distribution of workload and execution  within the time frame 

∙ Negotiating skills - Bargaining and find similar service/ product that provides value for money

∙ Relationship management (Internal –Staff at all levels and External with vendor and service  providers) 

∙ Able to ensure that the organizational policies related to HR, Admin, Procurement, Financial  control, and accountability are met without any deviations in all processes and procedures. ∙ Able to handle multiple requests, and able to prioritize based on importance and urgency, in an  effective and timely manner. 

Possess good technical, analytical, problem-solving, communication, consultative and decision  making skills. 

Highly skilled in Word, PPT, excel, report making, dashboards, etc. 

Salary : As per Industry norms.