Manager, Finance

Overview
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The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries. We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems.

CHAI was founded in 2002 in response to the HIV/AIDS epidemic with the goal of dramatically reducing the price of life-saving drugs and increasing access to these medicines in the countries with the highest burden of the disease. Over the following two decades, CHAI has expanded its focus. Today, along with HIV, we work in conjunction with our partners to prevent and treat infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis. Our work has also expanded into cancer, diabetes, hypertension, and other non-communicable diseases, and we work to accelerate the rollout of lifesaving vaccines, reduce maternal and child mortality, combat chronic malnutrition, and increase access to assistive technology. We are investing in horizontal approaches to strengthen health systems through programs in human resources for health, digital health, and health financing. With each new and innovative program, our strategy is grounded in maximizing sustainable impact at scale, ensuring that governments lead the solutions, that programs are designed to scale nationally, and learnings are shared globally.

At CHAI, our people are our greatest asset, and none of this work would be possible without their talent, time, dedication and passion for our mission and values. We are a highly diverse team of enthusiastic individuals across 40 countries with a broad range of skillsets and life experiences. CHAI is deeply grounded in the countries we work in, with majority of our staff based in program countries.

In India, CHAI works in partnership with its India registered affiliate William J Clinton Foundation (WJCF) under the guidance of the Ministry of Health and Family Welfare (MoHFW) at the Central and States' levels on an array of high priority initiatives aimed at improving health outcomes. Currently, WJCF supports government partners across projects to expand access to quality care and treatment for HIV/AIDS, Hepatitis, tuberculosis, COVID-19, common cancers, sexual and reproductive health, immunization, and essential medicines.

Learn more about our exciting work:

**About the role:**

Based in New Delhi, the Manager, Finance will be an integral member of the WJCF's enabling team and a partner to programme teams. Reporting to the Director of Finance & Administration, the incumbent will actively contribute to overall strategy management and serve as a key pillar of Finance to align finance operations with organizational values, strategy, and objectives. The Manager, Finance will be responsible for tracking the organization's financial health and growth and related processes for the organization. In partnership with programme teams, the Manager, Finance will lead grant finances and program budgeting and reporting to internal and external stakeholders for all offices in the country, ensure the highest standards of integrity and compliance, and support the DF&A on structure and strategy. The incumbent will also be responsible for aiding the creation of a strong resource, regulatory, and operations enabling environment for programme teams to achieve goals and implement relevant best practices for organizational and programme process improvements. Finally, the Manager, Finance will support the DF&A to nurture, own, and manage key internal relationships within the finance and regulatory and compliance ecosystem of WJCF for effectively driving towards goals and strategy.

We are seeking a highly qualified and motivated individual with strong analytical, quantitative, and strategy development skills, as well as an exemplary record of leadership and management. The successful candidate will possess excellent communication skills, be able to function independently with flexibility in a dynamic and often uncertain environment, be self-motivated, and thrive in challenging situations. The ideal candidate will demonstrate meticulous attention to detail and have an unwavering commitment to excellence.We place great value on relevant personal qualities including: resourcefulness, responsibility, tenacity, independence, energy, strong work ethic, transparency, accountability, service orientation and partnership orientation







Responsibilities
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1\. Ensure robust financial management for the project:

- Supervise operations of the finance functions in implementing financial transactions and expenditure against project budgets
- Ensure implementation on financial control procedures as per laid down set policies & procedures & ensuring statutory compliances, including:
- Timely submission and processing of staff travel expense reports and other reimbursements
- Verification of all vendor payments for general procurement, taxi & train travel, hotel, courier etc.
- Timely submission & payment of invoices of consultants
- Verification of all quick book entries

2\. Responsible for statutory and internal audit functions, cash management, treasury duties, and bank operations.

3\. Oversee preparation of budgets, forecasts and cash flows and act as the authority for routine fund clearances and approvals

- Finalize budgets & prepare agreements/contracts in close coordination with the program team, country office & HQ
- Coordinate with the annual fiscal planning for the project budget
- Review compliance of actual expenditure in line with the donor's requirements
- Interpret and analyze actual results against budget and feedback to the budget holders with advice and recommended actions if necessary

4\. Ensure strict compliance with applicable in-country laws and regulations, including taxation laws

5\. Ensure timely and accurate submission of project financial reports to relevant donors, and provide support and supervision to project-specific financial audits:

- Prepare financial reports as per the donors/country office requirement
- Ensure timely & accurate submission of partner financial reports and timely disbursement of funds

6\. Conduct quarterly administrative and financial reviews of project:

- Partner evaluation/ onsite review: Visit partner's site to review their books of accounts to ensure the correctness of the financial reports submitted during the period & review that the funds are spent in accordance with the contracts/agreement
- Build capacities of the partners and ongoing mentoring to strengthen their financial systems

7\. Supervise the administrative functions to ensure timely support is provided in all the project areas, including but not limited to:

- Timely procurement of goods & services
- Petty cash management
- Ensuring procurement, maintenance and smooth functioning of all assets to promote optimum utilization
- Travel arrangements
- Attendance & leave management
- Provide training and mentorship to all administrative and financial staff members of project
- Oversee development and monitor compliance to relevant donor guidelines

8\. Grant Management:

- Support in preparation of RFP/EOl, ensure transparent and judicious system of partner selection, negotiations and finalization
- Other responsibilities as needed







Qualifications
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**Qualifications:**

- MCom / MBE / MS with specialization in Finance, CFA, or CMA from a reputed institute with minimum 8 years of experience out of which minimum two years of experience at mid- level in a reputed company or international development agency.
- Chartered Accountant (CA) or Certified Public Accountant (CPA) certification would be preferred
- Proven experience in large international development sector organizations and experience working on Global Fund projects is desirable
- Excellent knowledge of MS Excel, PowerPoint, Word and other Office Suite applications
- Excellent Knowledge of Tally ERP Accounting Software (9.3), QuickBooks, and Agresso.
- Demonstrated high degree of competence with advanced dashboards, reports, and models through Excel, Power BI, and PowerPoint to aid decision making
- Highly sound theoretical and practical understanding of Indian GAAP and laws governing Non-Governmental Organizations in India

**Skills & Traits:**

- Excellent interpersonal and written and verbal communication skills enabling sound engagement with external stakeholders such as donors and partners in our ecosystem.
- Highly adept team building and team management competencies with experience of managing large, geographically spread teams.
- High level of integrity, dependability and accountability with leadership qualities of a high order.
- Service orientation with a partnership bent of mind to collaborate with program teams.
- Proactive and responsive to urgent needs of programs
- Ability to work under pressure without compromising on quality of processes and procedural requirements
- Self-motivated and firm in providing opinion to support effective decision making
- Dedicated, respectful, punctual, and well disciplined
- Fluency with English and Hindi