Executive istant to CEO

2 months ago

Mumbai, India ConsultBae India Private limited Full time
Job Title:ExecutiveAssistantExperience:10YearsLocation:Mumbai
JobSummary:We are seeking ahighly experienced and proactive Executive Assistant with 10 yearsof experience to provide comprehensive administrative support tosenior executives. The ideal candidate will be adept at managingexecutive schedules coordinating meetings and handling sensitiveinformation with discretion. This role requires a strategic thinkerwith exceptional organizational communication and multitaskingabilities.KeyResponsibilities:
  • Actas the primary point of contact between the executive(s) andinternal/external stakeholders.
  • Manage complexcalendars including scheduling meetings appointments and travelarrangements.
  • Prepare and organize reportspresentations and documents for executivemeetings.
  • Handle confidential information andcommunications with the utmostdiscretion.
  • Coordinate and follow up onexecutive projects and deadlines.
  • Liaise withdepartment heads clients and other business contacts on behalf ofthe executive.
  • Assist in planning andorganizing events conferences andmeetings.
  • Conduct research and provideexecutive summaries on various topics asneeded.
  • Oversee office administration tasks andmanage special projects as assigned.
  • Anticipatethe needs of the executive(s) and proactively address potentialissues.

RequiredSkills andQualifications:
  • Bachelors degree in Business Administration or related fieldpreferred.
  • 10 years of experience as anExecutive Assistant supporting seniorlevel management orexecutives.
  • Strong knowledge of officemanagement systems procedures and technologies (MS Office GoogleWorkspace etc.).
  • Exceptional organizational andtimemanagement skills with a keen attention todetail.
  • Excellent verbal and writtencommunication skills.
  • Ability to prioritize andmanage multiple tasks simultaneously in a fastpacedenvironment.
  • High level of professionalismdiscretion and confidentiality.
  • Proactiveproblemsolving abilities and strong decisionmakingskills.
  • Experience in event planning andproject management is aplus.
PreferredQualifications:
  • Familiaritywith travel booking and expense managementsystems.
  • Ability to work independently as wellas collaboratively with crossfunctionalteams.

meetingcoordination,project management,confidential communication,officemanagement,research,event planning,travelmanagement,scheduling,administrative,calendar planning,reportpreparation

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