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Sr. Facility Associate

4 months ago

New Delhi, India PATH Full time

PATH current employees - please log in and apply

 

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges.

Working Title: Sr. Facility Associate
Internal Title: IN OPERATIONS ASST

Location: New Delhi


PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships, and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges.


PATH is hiring for the position of Facility Assistant/Associate based out of Delhi. The position will provide assistance as per the below-mentioned responsibilities.


This position shall report to Senior Administrative Officer.


Responsibilities:


• Review all bills, invoices and expenses related to facility and ensure timely
payment to vendors, staff advances and claims.
• Coordinate vehicle and driver assignments • Weekly/Monthly review of logbooks for vehicles.
• Maintain data for fuel consumption and service maintenance of the vehicles
• Maintain training logbooks and calendar for staff safety related trainings.
• Ensure standard procedures are applied consistently,
• Maintain office services by organizing office operations and procedures; design filing systems; review and approve supply requisitions.
• Monitor and manage facility vendors/agencies to ensure that they efficiently and effectively provide needed services while staying within budgetary limits.
• Assist in aligning global and local travel policies and stay current on changes
• Identity and assist in contracting with hotels in India in alignment with PATH travel policies
• Prepare statistical data related to staff travel and present each month end to
Facility Officer
• Mange the relationship with the travel service provider
• Assist Facility Officer with maintaining all PATH sites in India and with tracking of related expenses.
• Support the Facility Officer in ensuring safety and security of PATH staff and sites throughout India as an when required
• Update Fixed Assets Register and conduct annual physical verification of assets along with finance team ensure assets per financial statements match with assets per physical verification. Ensure consistency of the template used

• Regular review and recommendation of the facility related expense
• Provide relevant input during the preparation of facility budget.
• Coordinate with all support staff, Reception, Security Services Staff etc. on daily basis.
• Any other tasks assigned by the supervisor or Country Leadership


Required skills and experience:


• Bachelor with 5-7 years of experience in administration preferably with
International NGO or other similar agencies.
• Proficient in administrative management skills.
• Computer competency in MS Office.
• Strong adaptability and collaborative skills
• Well-organized and attentive to details with good follow-through skills.
• Proven interpersonal skills and ability to work effectively independently and in a team
• Flexible, proactive, polite and humble.
• Ability to multi-task and work in a multicultural team.
• Ability to handle a variety of assignments under pressure of deadlines.
• Strong written and oral communication skills in English and Hindi.


Must have legal authorization to work in India.


PATH is dedicated to building an inclusive workforce where diversity is valued.


PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.


*PATH has become aware of scams involving false job offers. *


Please advise:
• PATH will never ask for a fee during any stage of the recruitment
process.
• All active jobs are advertised directly on our career page.
• Official PATH emails will always arrive from an @path.org address or
@silkroad.com address.


Please report any suspicious communications to