Administrative Assistant

2 weeks ago


Gurugram, India Rio Tinto Full time

About the role

As an Executive Administrative Assistant, you will play a pivotal role in ensuring smooth and efficient operations for our executive level employees and their direct management team. You’ll be responsible for providing top-notch administrative and secretarial support, facilitating effective communication, and maintaining confidentiality with tact and diplomacy.

About Us
At Rio Tinto, we prioritise efficiency and effectiveness in all aspects of our operations. Our Business Services team is dedicated to supporting various functions across the organization, ensuring seamless workflows and maximizing productivity.

Key Responsibilities
In this role, you’ll be the cornerstone of administrative efficiency, directly supporting executives with discretion and professionalism. Your tasks will encompass a broad range of responsibilities, from handling correspondence and reports using various software applications to managing incoming communications and visitors. You’ll also maintain files, calendars, and travel arrangements, ensuring seamless operations.

Additionally, you’ll play a vital role in implementing administrative standards and practices across the organisation, managing dashboards, reports, and spearheading special projects. Furthermore, you’ll be the go-to person for managing end-to-end service requests, ensuring stakeholders’ needs are met promptly and effectively.

What You’ll Bring
Administrative Expertise: Proficient in providing administrative and secretarial support, with a keen eye for detail and organizational skills.
Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively with executives, colleagues, and external stakeholders.
Software Proficiency: Experience using business software applications.
Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality at all times.

This role offers a unique opportunity to contribute directly to the success of our executive team and the organisation as a whole. By joining our team, you’ll have the chance to directly contribute to the success of our executives and enhance the efficiency of our operations. If you’re eager to leverage your administrative skills and play a vital role in the team we welcome you to explore this opportunity further.

About Rio Tinto
 

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.
 

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.



  • Gurugram, Haryana, India Hostie Holiday Homes Pvt Ltd. Full time

    **Job Overview**: The Administrative Assistant/Office Administrator provides support to ensure efficient operation of the office. This role will be responsible for a variety of administrative and clerical tasks, helping to maintain a smooth workflow and providing a range of support services to managers, team members, and customers. **Key...


  • Gurugram, Haryana, India MED-EL India Privated Ltd Full time

    Opening with one of the Medical Device MNC firm for Administrative assistant. Position: Administrative Assistant Location: Gurgaon Job Profile: Maintaining detailed Excel sheets with data. Updating of training records Maintaining and filing of the documents. Should be well-versed in MS office (EXCEL and WORD) Should have good written and verbal skills...


  • Gurugram, Haryana, India Career Creed HR Services Pvt Ltd Full time

    Job Description: Job description Job Responsibilities: - Manage day-to-day administrative tasks to ensure smooth office operations. - Maintain and organize office files, records, and documentation, ensuring easy retrieval and confidentiality. - Procurement and management of office supplies and equipment, ensuring optimal inventory levels using software. -...


  • Gurugram, Haryana, India BLACKBULL HOLDINGS Full time

    **Job Title**: Administrative Assistant **Job Overview**: **Key Responsibilities**: - **General Administrative Support**: - Manage and organize office tasks, including filing, scheduling meetings, and maintaining office supplies. - Prepare and edit documents, reports, and presentations. - **Communication and Coordination**: - Act as the first point of...


  • Gurugram, Haryana, India McDermott Full time

    **Job Overview**: The Administrative Assistant has established strong organizational, multitasking, attention to detail, and interpersonal skills to perform a range of day-to-day activities. They can recognize and solve typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from...


  • Gurugram, Haryana, India VisionaryHire Full time

    We are seeking a highly organized and detail-oriented Office Administrator to manage day-to-day administrative tasks and ensure smooth office operations. **Key Responsibilities**: - Manage office supplies and inventory. - Arrange travel plans and itineraries for the management. - Organize events, parties, and employee engagement sessions. - Maintain filing...


  • gurugram, India RSPL Group Full time

    Job Title: Assistant Manager/Deputy Manager - AdminJob PurposeThe incumbent supports the overall operational efficiency of the organization by overseeing administrative functions, ensuring smooth office operations, and managing day-to-day administrative tasks. This role involves coordinating with various departments, optimizing processes, and aiding the...


  • Gurugram, Haryana, India Career Creed HR Services Pvt Ltd Full time

    **Contact Details : 8586875140**: - **Location : Gurgaon Sector 44** - Provide administrative support to lawyers and teams, including preparing and reviewing documents, reports, and correspondence. - Manage calendars, schedule appointments, and coordinate travel arrangements for Sir and team. - Coordinate and prepare for meetings, conferences, and other...


  • Gurugram, Haryana, India FCT Energy Full time

    **Experience**: Min 2 years to 6 years **Gender**: Female **Location**: Gurgaon Sector 18 **Office Timings** : 9:00 AM - 6:00 PM (Sometimes may exceed) **Salary** : 3.50 LPA - 4.70 LPA **Job Type**: Full Time - To work as executive assistant to the MD/CEO. - Available 24*7 - Draft correspondence to be sent on behalf of and signed by MD/CEO. - Support...


  • gurugram, India RSPL Group Full time

    Job Title: Assistant Manager/Deputy Manager - Admin Job Purpose The incumbent supports the overall operational efficiency of the organization by overseeing administrative functions, ensuring smooth office operations, and managing day-to-day administrative tasks. This role involves coordinating with various departments, optimizing processes, and aiding the...


  • Gurugram, India RSPL Group Full time

    Job Title: Assistant Manager/Deputy Manager - AdminJob PurposeThe incumbent supports the overall operational efficiency of the organization by overseeing administrative functions, ensuring smooth office operations, and managing day-to-day administrative tasks. This role involves coordinating with various departments, optimizing processes, and aiding the...


  • Gurugram, India RSPL Group Full time

    Job Title: Assistant Manager/Deputy Manager - AdminJob PurposeThe incumbent supports the overall operational efficiency of the organization by overseeing administrative functions, ensuring smooth office operations, and managing day-to-day administrative tasks. This role involves coordinating with various departments, optimizing processes, and aiding the...


  • gurugram, India RSPL Group Full time

    Job Title: Assistant Manager/Deputy Manager - AdminJob PurposeThe incumbent supports the overall operational efficiency of the organization by overseeing administrative functions, ensuring smooth office operations, and managing day-to-day administrative tasks. This role involves coordinating with various departments, optimizing processes, and aiding the...


  • gurugram, India RSPL Group Full time

    Job Title: Assistant Manager/Deputy Manager - Admin Job Purpose The incumbent supports the overall operational efficiency of the organization by overseeing administrative functions, ensuring smooth office operations, and managing day-to-day administrative tasks. This role involves coordinating with various departments, optimizing processes, and aiding the...


  • Gurugram, India RSPL Group Full time

    Job Title: Assistant Manager/Deputy Manager - AdminJob PurposeThe incumbent supports the overall operational efficiency of the organization by overseeing administrative functions, ensuring smooth office operations, and managing day-to-day administrative tasks. This role involves coordinating with various departments, optimizing processes, and aiding the...


  • Gurugram, Haryana, India Career Creed HR Services Pvt Ltd Full time

    **Contact Details : 8586875140**: - **Location : Gurgaon Sector 44**: - Provide administrative support to lawyers and teams, including preparing and reviewing documents, reports, and correspondence. - Manage calendars, schedule appointments, and coordinate travel arrangements for Sir and team. - Coordinate and prepare for meetings, conferences, and other...


  • Gurugram, Haryana, India Amaytics Digital Services Private Limited Full time

    **Job Title**: Administrative Assistant with Digital Marketing Skills **Company**: Amaytics **Location**: Gurgaon, India **About Us**: Amaytics, a leading digital marketing agency based in Gurgaon, specializes in delivering innovative solutions tailored to businesses of all sizes. We are committed to leveraging digital platforms to drive client success...

  • Executive Assistant

    5 months ago


    Gurugram, Haryana, India cargo-partner Full time

    **General** This role is responsible for performing all the secretarial, PAN India office administration duties and management of India travel desk and events. **Responsibilities** **Executive Assistant - Providing secretarial assistance to the Managing Director** a) Manage calendar and set up meetings, appointments, and events, take minutes during...


  • Gurugram, India RSPL Group Full time

    Job purpose The incumbent will be supporting daily administrative operations and ensuring effective workflow within the organization and will assist in maintaining office organization, managing records, and facilitating communication across departments, contributing to a productive and efficient work environment.Job Title: Executive / Sr. Executive -...


  • gurugram, India RSPL Group Full time

    Job purpose The incumbent will be supporting daily administrative operations and ensuring effective workflow within the organization and will assist in maintaining office organization, managing records, and facilitating communication across departments, contributing to a productive and efficient work environment.Job Title: Executive / Sr. Executive -...