HR Admin Executive

1 month ago

Ahmedabad, India Gridbots Technologies Pvt. Ltd. Full time

Admin Responsibilities

Managing and coordinating organisational compliant and disciplinary proceedings.

Manage general administration matters, Ensure factory asset management.

Prepare company memos and announcement related to factory and HR issues.

Monitor and control the Group communal areas at suitable levels such as pantry, toilets, and offices.

Ensure all factory and vendor bills payment done on time.

Manage Travel Desk, transport and logistic for product deployment, Cab & Hotel booking for guest. All data of booking should be in record.

Manage the support for event planning and Event management.

Responsible for all facility including inventory of office supplies, Production wearable, Pantry grocery Housekeeping, Hospitality, Pest Controlling, Security, Canteen, Logistics, support to the Maintenance, IT and Finance department.

Manage and coordinate with client or client site for documentation.

Purchase Order, Contract Review & Quotation, Material Preservation, Requisition & Identification

Front office handling & attending Guest, Sending Mail.

Responsible for Material Procure and Distribution and Billing with proper tracker.

Responsible for Access card Allocation with Card Activation and De Activation.

Oversee facilities services, maintenance activities and trades persons or vendors (e.g electricians, Plumber, Scrap etc.)

Perform daily inspection of the facility to ensure HSE (Health, Safety, and Environment) is maintained at the highest level.

Ensure all company assets are used in appropriate manner and group information is held securely.

Manage Other responsibilities ask by management if needed further.

HR Responsibilities:

End-to End recruitment handling

Handle all HR functions, HR statutory compliances, maintain all required documents and register according to factory Act.

Prepare and release all HR documents and Letters to the employees.

Monitor costs and expenses to assist in budget preparation

Ensure all company licenses, insurance policies (Inventory, Assets, Vehicles) remain up to date.

Ensure all company legal and regulatory documents are held securely and appropriately protected.

Ensure all staff visas, passports, labour cards etc. are maintained.

Organize and supervise other office activities (recycling, renovations, event planning etc.)

Ensure operations adhere to policies and regulations

Manage staff, preparing work schedules and assigning specific duties.

Requirements and skills

Proven experience as administration manager

In-depth understanding of office management procedures and departmental and legal policies

Familiarity with financial and facilities management principles

Proficient in MS Office

An analytical mind with problem-solving skills

Excellent organizational and multitasking abilities

A team player with leadership skills

Any graduate ,BBA,MBA or equivalent degree

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