Executive Assistant

4 days ago

Pune, Maharashtra, India HLC Partners Full time US$ 80,000 - US$ 1,20,000 per year

Job Description

We are looking for a dynamic and highly organized Executive Assistant to support the leadership team and coordinate cross-functional tasks across admin, HR, accounts, marketing, and customer service. This role requires a proactive individual who can multitask effectively, manage time efficiently, and maintain confidentiality while working in a fast-paced environment.

Key Responsibilities:

Calendar & Executive Support

l Manage and coordinate calendars, appointments, and meetings for senior management.

l Plan and organize business partner meetings, internal reviews, and external engagements.

Travel Desk Management

l Handle end-to-end travel planning, including booking flights, accommodations, and ground transport.

l Maintain travel expense reports and adhere to travel policies.

Event & Marketing Coordination

l Plan and execute internal and external events such as workshops, exhibitions, and company gatherings.

l Support basic marketing tasks such as coordinating with vendors, social media scheduling, and content follow-ups.

Customer & Business Partner Assistance

l Act as a point of contact for key clients and partners.

l Manage communication, schedule follow-ups, and support relationship-building initiatives.

Accounts Support

l Assist with invoice tracking, petty cash handling, and coordination with the finance team for timely documentation.

l Follow up on vendor payments and reimbursements.

HR & Administrative Support

l Assist with HR documentation, onboarding support, and employee engagement initiatives.

l Manage general office administration including supplies, facilities coordination, and vendor management.

Qualifications & Skills:

l Bachelors degree in Business Administration or related field.

l Experience in a similar multi-functional executive support role.

l Excellent organizational and communication skills.

l Strong multitasking ability with attention to detail.

l Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint).

l Discretion in handling sensitive/confidential information.

Reporting To:

Managing Director / Head of Department

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