Executive Assistant

1 week ago

Pune, Maharashtra, India Aptia Group Full time

Job Summary:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to our senior executive. The ideal candidate will be professional, resourceful, and capable of managing a wide range of administrative and executive support tasks in a fast-paced environment.

Key Responsibilities:

  • Manage and maintain executive schedules, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Handle confidential information with the utmost discretion and professionalism.
  • Coordinate meetings, including scheduling, agenda preparation, and minute-taking.
  • Assist in the preparation of reports, and presentations.
  • Track and follow up on ongoing projects and deadlines.
  • Conduct research and compile data to support decision-making.

Experience and Qualification:

  • Graduates with 8-10 years of experience as an Executive Assistant or Executive Secretary
  • Proficient in Microsoft Office suite
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  • Strong written and verbal communication skills
  • Ability to anticipate needs and take initiative.
  • Strong calendar management skills with attention to detail.
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
  • Flexible team player, willing to adapt to changes and unafraid of challenges
  • Ability to maintain confidentiality of information related to the company and its employees

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