Document Controller

3 days ago

West Fort Thrissur Kerala, India Y Square Overseas Education and Immigration Pvt Ltd Full time ₹ 1,44,000 - ₹ 1,80,000 per year

Job Summary:

The Document Controller will be responsible for managing, organizing, and maintaining student application files, visa-related paperwork, and institutional correspondence. The role ensures that all student and company documents are accurate, up to date, properly stored, and easily accessible for processing and compliance.

Key Responsibilities:

  • Collect, verify, and manage all student application documents, including academic records, passports, financial statements, and supporting certificates.
  • Review and ensure accuracy of documents as per university and embassy requirements.
  • Maintain both physical and digital records of student files, keeping them updated and well-organized.
  • Coordinate with students and parents to obtain missing or additional documents within set deadlines.
  • Track visa filing timelines and ensure required documents are submitted on time.
  • Liaise with admission officers, universities, and partner institutions regarding document requirements.
  • Ensure confidentiality and compliance with data protection regulations.
  • Prepare reports on pending and completed document submissions for management review.
  • Support the admissions/counseling team in preparing files for VFS, embassy submissions, and university applications.

Requirements:

  • Bachelor's degree
  • Prior experience in documentation or administrative support (experience in overseas education/immigration sector preferred).
  • Strong organizational and record-keeping skills.
  • Attention to detail and ability to identify document discrepancies.
  • Proficiency in MS Office and document management systems.
  • Excellent communication skills (English, Malayalam; German/Hindi is an added advantage).
  • Ability to work under deadlines with minimal supervision.

Key Skills:

  • Document Verification & Management
  • Time Management & Multitasking
  • Confidentiality & Compliance Handling
  • Strong Coordination & Communication

Job Types: Full-time, Permanent, Fresher

Pay: ₹12, ₹15,000.00 per month

Work Location: In person

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