Corporate Admin Supervisor

Job Purpose:

To ensure smooth and disciplined operations across facility and administrative services by managing ground staff, maintaining infrastructure, and enforcing protocol-based vigilance. The ideal candidate is a personnel who brings leadership, punctuality, integrity, and operational discipline to the role. Technical knowledge, especially of electricals, will be a major advantage.

Key Responsibilities:

1. Ground Staff Management (Housekeeping, Pantry Boys, Guards, Admin Supervisors):

• Enforce discipline and uniform work culture across all admin support staff.
• Monitor daily attendance and ensure optimal staffing across shifts.
• Plan and execute training programs for hygiene, etiquette, and service quality.
• Control and optimize the usage of consumables and building materials.

2. Building Operations & Maintenance:

• Oversee daily cleanliness and hygiene of office premises.
• Supervise company vehicle usage, maintenance schedules, and fuel logbooks.
• Manage visitor entry processes for security and professionalism.
• Ensure timely renewal of all statutory and safety NOCs (Fire, AC, Lift, Electrical equipment).
• Maintain vigilant oversight of security guard performance at all company locations.

3. Technical Awareness (Preferably Electricals):

• Support troubleshooting of minor electrical and facility-related issues.
• Coordinate with external vendors for timely repair and maintenance tasks.
• Ensure adherence to preventive maintenance schedules for all critical equipment.
• 4. Team Supervision & Management:
• Supervise and coordinate activities of the administrative support team, including administrative assistants, receptionists, and clerks.
• Provide guidance, training, and support to team members to improve performance and ensure efficiency.
• Conduct regular performance reviews and provide feedback for staff development.
• Organize and delegate administrative tasks to ensure deadlines and priorities are met.
• 5. Office Administration:
• Oversee office supplies inventory, office equipment maintenance, and ensure all office facilities are well maintained.
• Ensure compliance with company policies, procedures, and office safety protocols.
• Manage the day-to-day operations of office activities, including handling correspondence, filing, and record-keeping.
• Coordinate internal and external meetings, conferences, and other business events, including arranging logistics and materials.
• 6. Executive Support:
• Provide high-level administrative support to senior management, including scheduling meetings, managing calendars, and organizing travel arrangements.
• Prepare reports, presentations, and other documents as required by senior leaders.
• Maintain confidentiality and exercise discretion when dealing with sensitive information.
• 7. Budget and Resource Management:
• Assist in preparing and managing the department's budget, ensuring that administrative expenses stay within allocated limits.
• Negotiate with vendors and service providers to ensure competitive pricing and timely service delivery.
• 8. Communication & Coordination:
• Act as a liaison between departments to ensure smooth communication and efficient workflow across the organization.
• Handle internal and external communications, including phone calls, emails, and general inquiries.
• Collaborate with HR, IT, and other departments to ensure the implementation of company-wide initiatives and policies.
• 9. Process Improvement:
• Identify areas for improvement within administrative processes and workflows and implement solutions to increase efficiency.
• Implement and oversee office procedures that enhance productivity and employee satisfaction.

Skills & Qualifications:

• Education: Bachelor's degree in Business Administration, Management, or related field (preferred).
• Experience: 3+ years of experience in an administrative or office management role, with at least 1 year in a supervisory capacity.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Ability to manage time effectively and prioritize tasks in a fast-paced environment.
• Strong problem-solving and conflict resolution skills.
• Ability to maintain confidentiality and handle sensitive information.
• Leadership: Proven ability to lead and motivate a team to achieve goals and improve performance

Job Type: Full-time

Pay: ₹45, ₹50,000.00 per month

Benefits:

• Health insurance

Work Location: In person