purchase and administration officer

3 days ago

Pune, Maharashtra, India KEM Hospital Research Centre Full time ₹ 9,00,000 - ₹ 12,00,000 per year

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Purchase and Administration Officer

Experience: 10 to 15 years (Experience with Trust/Society/NGO a plus)

Location: Pune (Local candidates preferred)

Salary: Commensurate with experience

JOB REQUIREMENTS
– We are searching for a well-organized Purchase and Administrative officer to join our growing team with the following qualifications/skills: -

Bachelor's degree in business, logistics, or a related field may be required.

Previous experience in a similar position.

Proficiency in the relevant management software programs.

Superb written and verbal communication and negotiation skills.

Great organizational and planning skills.

The ability to identify market trends and make decisions in a high-stress environment.

The ability to follow project specifications.

Excellent networking and time management skills.

You will carry out all tasks allocated by the Director Research as follows: -

Administration

(1)   Manage office supplies stock and place orders, periodical stock verification day to day housekeeping.

(2)   Arrange travel and accommodations.

(3)   Schedule in-house and external events

(4)   Book meeting rooms and auditorium as required, booking and arranging of vehicles as per requirements.

(5)   Coordinating for building and maintenance issues for general repair, civil, electric and construction work (like heating and air conditioning, painting, etc.)

(6)   Monthly visits to the branch locations to resolve issues and improve systems.

(7)   Organize a filing system for important and confidential company documents.

(8)   Annual maintenance Contract of Vehicles, ACs, CCTV, Medical and other equipment etc

(9)    Disposal/selling of old vehicles & Equipment's and renewal of staff insurance GPA & Mediclaim every year. Disposal of Scrap at regular intervals.

(10)TA/DA and overtime calculation in respect of staff to be done.

(11)Arranging staff Meetings and resolving grievances and minuting the discussion.

(12)To oversee Fixed Assets Management/Archival/Record Keeping.

(13)Regular maintenance& repair of two wheelers and four-wheeler vehicles are supervised.

Purchases

(1)   Conducting product research and sourcing new suppliers and vendors.

(2)   Sourcing materials, goods, products, and services and negotiating the best or most cost-effective contracts and deals.

(3)   Updating and maintaining records of all orders, Advances and received invoices.

(4)   Establishing professional relationships with clients as well as vendors and suppliers.

(5)   Import and Exports procedures to be managed

(6)   Attend any litigations related to purchases

(7)   To receive the purchase request, market survey to be done for the quotes of the item, get proper approvals, comparison of the best quote, placing and executing the purchase order.

(8)   Monitoring purchase of fixed assets

(9)   Overall supervision of all purchase procedures for General Admin and other departments.

(10)To Maintain a good data base of all vendors.

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