School Secretary

1 week ago

Salt Lake Kolkata West Bengal, India St. Joan's School, Saltlake Full time ₹ 18,000 - ₹ 25,000 per year

*Job Description:*

St. Joan's School is seeking a dedicated and efficient School Secretary to join our administrative team. The successful candidate will provide essential support to ensure the smooth operation of the school's administrative functions. The School Secretary will be responsible for handling various clerical and administrative tasks, managing communication, and maintaining organized records. This role requires a high level of proficiency in English and excellent secretarial and administrative skills.

*Key Responsibilities:*

  • Manage daily administrative tasks, including answering phones, handling correspondence, and scheduling appointments.
  • Maintain accurate and organized records, including student and staff files, attendance records, and school documents.
  • Assist in the preparation and distribution of school communications, newsletters, and reports.
  • Coordinate meetings, events, and appointments for school staff and administration.
  • Handle student enrollment processes and maintain updated student records.
  • Provide support for school events and activities, including logistics and documentation.
  • Manage the school's electronic filing system and ensure data integrity.
  • Assist with financial record-keeping, including processing invoices and managing petty cash.
  • Utilize ERP systems for various administrative tasks and documentation.
  • Prepare and manage reports, spreadsheets, and databases using Microsoft Excel.
  • Manage record maintenance and attendance of the school bus fleet, ensuring accurate documentation and reporting.*

*Skills and Competencies:*

  • Fluency in English: Excellent written and verbal communication skills in English are mandatory.
  • Secretarial and Administrative Skills: Proven experience in secretarial and administrative roles, with a keen attention to detail and strong organizational skills.
  • Computer Competency: Proficient in using Microsoft Office, especially Excel, and experience with ERP systems.
  • Documentation Skills: Ability to prepare, manage, and maintain accurate documentation and records.
  • Time Management: Strong ability to prioritize tasks, manage time effectively, and meet deadlines.
  • Interpersonal Skills: Excellent interpersonal skills with the ability to interact professionally with students, staff, parents, and visitors.
    • *Problem-Solving:* Ability to handle multiple tasks efficiently and solve problems proactively.

*Qualifications:*

  • A high school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
  • Previous experience as a school secretary or in a similar administrative role is preferred.
  • Proficiency in using ERP systems and Microsoft Excel.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience to Please include "School Secretary Application" in the subject line of your email.

Email:

Website:

St. Joan's School is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We look forward to welcoming a new member to our team who shares our dedication to providing a supportive and organized school environment.

Job Types: Full-time, Fresher

Pay: From ₹18,000.00 per month

Schedule:

  • Day shift
  • Fixed shift

Supplemental Pay:

  • Performance bonus

Language:

  • English (Preferred)

Job Type: Full-time

Pay: ₹18, ₹25,000.00 per month

Work Location: In person

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