Senior Administration Executive

2 days ago

Gurgaon, Haryana, India Talent Hired-the Job Store Full time

About the Position:

Role: Senior Executive - Administration

Job Location: Gurgaon (5days-Office)

Reports to- Senior Manager-Administration

Key Responsibilities

  1. Office & Facility Management

  2. Supervise overall office maintenance, housekeeping, security, and infrastructure upkeep.

  3. Coordinate with building management and vendors for facility-related issues.
  4. Ensure availability and functionality of office utilities (electricity, water, internet, AC, etc.).

  5. Monitor compliance with health, safety, and environmental regulations.

  6. Travel & Logistics

  7. Handle travel arrangements (flights, hotels, transportation) for employees and management.

  8. Manage travel expense tracking and ensure policy compliance.

  9. Coordinate logistics for company events, meetings, and conferences.

  10. MIS Reporting & Documentation

  11. Prepare and maintain regular MIS reports on admin expenses, procurement status, and vendor performance.

  12. Maintain accurate records of office assets, inventory, and consumables.

  13. Present data-driven insights to management for decision-making.

  14. Employee & Office Support

  15. Support HR during new employee onboarding (workspace, ID cards, access setup).

  16. Manage employee welfare facilities such as cafeteria, pantry, and recreational areas.

  17. Handle administrative communication and coordination across departments.

  18. Vendor & Procurement Management

  19. To plan monthly meeting with admin-related services providers/panters (housekeeping, courier, stationery, security, travel, etc.).

  20. Prepare and process purchase requisitions, quotations, and purchase orders.
  21. Negotiate pricing, terms, and service levels with vendors to ensure cost efficiency.
  22. Maintain vendor database, contracts, and AMC schedules.
  23. Track procurement budgets and ensure timely payments to vendors.
  24. Coordinate with finance Team for ensuring timely payment for the partners

Job Requirements


• Post graduate ( MBA and experience in IT services/tech background preferably).


• A high level of 3plus years of experience in Administration & Facility.


• Good Experience in Travel Management, Vendor Management, Travel Desk management (flight, hotel, transport bookings).


• Strong Negotiation and vendor management skills.


• Proficiency in MS Excel (MIS reporting, inventory tracking, and bill processing)


• Basic understanding of Procurement and cost control


• Excellent communication and coordination skills


• Good exposure to hard and soft facilities (lighting, events, housekeeping, security)


• Ability to multi-task, prioritize, and meet deadlines in a fast-paced environment

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